Office 2010

Different ways to find bookmarks in Word

We had earlier seen about the steps required to insert bookmark in Word 2016, 2013 & 2010. This article explains the different ways to find out and navigate to bookmarks in a Word document.

Bookmark Option

Users can quickly launch the Bookmark option by pressing Ctrl + Shift + F5. Bookmark option allows users to create new bookmark as well as navigate to existing bookmark. In the Bookmark option window, you can navigate to a bookmark by either by double clicking on the name or by selecting the name then clicking the Go To button.

Find and Replace Dialog

Users can also navigate to bookmark using the Find and Replace dialog. Press F5 to launch Find and Replace dialog, then click GoTo tab and enter bookmark name and press Enter.

And if you have created many bookmarks and don’t remember the name of the bookmark then you can you pick it from the bookmark list. In the Go to what option, select Bookmark from the option list. A drop down list would be appear below the Enter bookmark name with list of available bookmarks. Pick the bookmark name from the list and click the Go To option.

Show or hide scroll bars in Word

By Ravi Shankar 5 Comments

In this tutorial we are going to see how to show or hide scrollbars in Word 2016, 2013 & 2010. Microsoft Word users can use the settings available as Word Options to show or hide vertical and horizontal bars.

Display Settings – Horizontal and Vertical Scroll bars

Click the File menu –> Options, this would display the Word Options window.

In the Word Options window, click Advanced tab and scroll down to Display section. Now you can show or hide scroll bars using the check boxes with label as “Show horizontal scroll bar” and “Show vertical scroll bar”. After making changes to the required check boxes, click OK button to confirm and save the changes.

How to add background color to paragraph in Word

By Ravi Shankar 2 Comments

In this short tutorial we are going to see how to add background color to texts or paragraph in Word 2016, Word 2013 and Word 2010. For example, if you want to add background color to a paragraph then you can follow the below mentioned steps.

Select the paragraph and navigate to Paragraph section under Home menu.

Click the arrow pointing downwards with paint icon.

Now pick the desired color under Theme Colors or Standard Colors. You could immediately see the preview of the color shading effect for the selected Paragraph.
If you want to add background shading with custom color then click More Colors option and define your colors under Custom tab.

Apply single or double strikethrough in Word

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Apply single/double strikethrough in Word 2010, 2013 & 2016

Microsoft Word allows users to apply strikethrough and double strikethrough using the options available as part of Font dialog.

For example if you want apply strikethrough for a paragraph in word document then you can do the following

Select the paragraph and press Ctrl + D on the keyboard or click the option handle available as part of Font section under Home menu.
This should launch the following Font dialog box

Now navigate to Effects section and mark the check box with label as Double strikethrough. Click OK to confirm and save the changes.
This would apply the Double strikethrough to the selected paragraph.

How to permanently change default font in Word

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The default font in Word 2016, 2013 & 2010 when a new word document is opened is Calibri. If you want to change the font for the current document then you can use the drop down available as part of the Font section. But if you want to set as the default font for all the new documents then you can do this in more than one way.

This can be done either by changing the font in Normal template but the easiest one is by using the Change Styles option.

To permanently change the default font in Word, navigate to styles section and click the Change Styles drop down and select Fonts option from the menu option.

Now select your desired Font either from the Built-in fonts or by creating new themes fonts.

After selecting the font click the Set as Default available as part of Change Styles menu option. This would set the font as the default one when you create a new document.

How to create timeline using Word

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Word 2016, 2013 & 2010 have a feature that helps users to create timeline in a Word document. Listed below the steps that can be followed for creating a timeline.

Step 1: Navigate to Insert menu, click the SmartArt option under Illustrations section

Step 2: This would display the following Choose a SmartArt Graphic window as shown below.

Step 3: Click the Process section then scroll down and select a timeline option.

You can either select Circle Accent Timeline or Basic Timeline.

Step 4: A window for typing the timeline text will be displayed along with the Timeline as shown below. This window allows you to type the text for the timeline.

For example if you wanted to make a timeline for Word Cup T20 Cricket Winners.

A finished timeline will look as shown below.

Tips & Tricks – Tables in Word 2013 & 2010

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Listed below are some of the tips which will quite handy when you are working with tables in Word 2013 & 2010

Change the table style in Word

This tutorial is about the table styles option that is available in Word 2013 & 2010. Users can choose a table style using the options available as part of Table Tools –> Design menu.

The table styles are filtered based on the Table Style Options like

Header Row – A special style is provided for the first row of the table.

First Column – A special formatting is provided for the first column of the table.

Total Row – A special style is provided for the last row of the table.

Last Column – A special formatting is provided for the last column of the table.

Banded Rows – Banded rows are displayed with special formatting.

Banded Columns – Banded columns are displayed with special formatting.

You can choose a table style from the list box and to see more styles click the drop down.

The table style drop down also has option for clearing style, modifying style and defining new styles.

Repeat table rows at the top of each page in Document

Microsoft Word 2013 & Word 2010 have a feature which allows users to repeat the headers row along with the individual rows at the top of each page. Let us say you have requirement to repeat the following set of rows along with the header rows.

You can do this by selecting the Individual rows along with the header row then right click and pick Table Properties from the list of menus.

In the Table Properties window, navigate to Row tab and the mark the check box with label as Repeat as header row at the top of each page. Click OK to confirm and save the changes.

Convert list of words in to a table in Microsoft Word

In Microsoft Word you can convert list of text in to a table using the Convert text to table option. For example, to create a table for the following first and last names use the Covert Text to Table option available in Word 2013 and Word 2010.

Listed below are the steps to to convert text to table in Word 2013 and Word 2010

Select the these names and click on the Insert menu –> Insert Table –> Convert Text to Table from menu list

In the Convert Text to table window, set the Number of columns to 2 set the Separate text at to Other option and enter a single space in the text box adjacent to Other label. This would ensure that words after space would be treated as separate column.

Click Ok to complete the process. This would convert the text to a table as shown below

Remove table and keep text in Word

Word 2013 & 2010 has a feature that allows users to remove the table borders but keep the contentwithin in the table. Let us see this with an example table data.

Select the table and navigate to the Layout menu under Table Tools.

In the Layout Menu, click Convert to Text option available as part of the Data section.

Select how you want to separate the text in the Convert Table to Text window.

Selecting Tabs option would separate text with Tabs and will be displayed as shown below.

Split table horizontally in Word

Microsoft Word 2013 & 2010 have option that allows users to split table horizontally. This is quite useful when you have a larger table and want to divide them in to smaller tables. In this tutorial, we are going to see the steps to split table in a word document

Let us take the following example table (Download Word 2010 Keyboard shortcuts)

Now if you want to split the table in to two from the Change Case row, then place the cursor in Change Case row and navigate to Layout menu. Click the Split table option under the Merge section

This would divide the table horizontally in to two parts as shown below.

You can apply this technique to any table in Microsoft Word that has more than one row.

Add line numbers in Word 2013, Word 2010 and Word 2007

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Microsoft Word users can add line numbers to a word document using the options available as part of Page Layout menu. In this tutorial we will see the steps for adding line number in Word 2013 and Word 2011 for Mac.

How to add line numbers in Word 2007, Word 2010, Word 2013 and Word 2011 for Mac

Word 2007 Word 2010 and Word 2013

Word 2010 allows users to add line numbers to a word document. This can be done using the Page Layout menu option. For example if you have the following text in your document and you want insert line numbers for each line then you use this feature.

To add line numbers for above paragraph, from Home menu click the Page Layout menu option and then navigate to Page Setup section.

In the Page Layout section, click the drop down arrow next to Line Numbers menu option. This would display the following menu options.

Now select Continuous from the list available menus and this would insert the line numbers in the Word document as shown below

The other line numbers options includes

Restart Each Page – To restart line numbers after each page.
Restart Each Section – To restart line numbers after each section.
Suppress for Current Paragraph – to remove line numbers for the selected paragraph.

Word 2011 for Mac

Step 1: Open the document for which you want to add line number.

Step 2: Click Layout menu and navigate to Text Layout section.

Step 3: Now click the Line Numbers option under Text Layout. This should display the following drop down list.

Step 4: Select Continuous from the Line numbers drop down list to add line numbers. You can also customise Line numbers by use other options in the list.

If you are looking for advanced line number options then click More Line Numbering.

Display of line number in status bar

If you just want to find out the current line number while editing a document then you can use line number option available as part of status bar for this purpose.

Word 2007, Word 2010 and Word 2013

Microsoft Word 2007 and Word 2010 provides option to display the line numbers in a word document. This would be a useful feature when you want to restrict your content based on the number of lines written in the document. If the status bar does not show the line numbers, then right click on the Status bar and select Line number.

After selecting Line Number option in the Customize Status Bar context menu, the status bar would display the line number as shown below.

Word 2011 for Mac

Word 2011 for Mac does not support the display of line number in status bar. This option is available in Window’s version of Microsoft Word but not in Mac OS X.

Also See: How to auto populate random sentences in Word 2010