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How print only notes in PowerPoint

October 2, 2015 By Ravi Shankar Leave a Comment

We had seen the steps for adding notes in PowerPoint and now we will see how to print only notes in PowerPoint 2016, 2013 and 2010. The default print settings in PowerPoint is set to full slides and you can change this using the Print option.

Click File menu and then the Print menu option.

In the Print screen, navigate to Settings section then option with the arrow pointing downwards and label as Full Page Slides.

By selecting Notes Pages for Print Layout will print only the notes added for the slides.

Default Print Settings

If you want to change the default Print Layout for the presentation to Notes Pages then you can do the following.

Click File menu then Options link and in the Options window navigate to Advanced option.

Scroll down to “When printing this document” section and select the radio option Use the following print settings and set the value for Print what to Notes. Click Ok button to confirm and save the changes.

Insert and Save watermark in Microsoft Word

October 1, 2015 By Ravi Shankar Leave a Comment

In this tutorial we see the steps required to Insert, Save watermark in Word 2013, Word 2010 and Word 2007. Word users can insert a watermark in a document using the option available as part of the Page Layout menu.

Insert Custom Watermark in Word 2016, Word 2013 , Word 2010 and Word 2007

Step 1: Click on the Page Layout (Word 2010 and Word 2007) / Design (Word 2016 and Word 2013) menu then navigate to the Page Background section.

Step 2: Click the Watermark drop down under the Page Background section.

Step 3: Click the Custom Watermark option to add your own text for the Watermark.

Step 4: Now enter your text by selecting Text Watermark radio option and providing the required Text. Click the Apply button to add the Watermark to the document.

Insert Picture Watermark in Word document

If you want to insert picture watermark in the document then In the Printed Watermark window, choose Picture watermark radio option and select the logo that needs to be added as watermark. Then select appropriate Scale and Washout option for the Watermark. In this example, I have selected the logo of Digital Answers blog.

Step 5: Click Apply to have the preview of the Watermark. And if you are satisfied with the changes then click the OK button.

Save Watermark in Word 2013, Word 2010 and Word 2007

Step 1: Double click the Header section of document and select the Watermark as shown below.

Step 2: Click the Design menu (Word 2013) or Page Layout menu (Word 2010 and Word 2007) and navigate to the Watermark option under Page Background section. Then select Save Selection to Watermark Gallery from the drop down.

Step 3: In the Create New Building Block window, enter name for the Watermark and click OK button.

Newly saved Watermark should now be available as part of the Gallery.

Add line numbers in Word 2013, Word 2010 and Word 2007

September 27, 2015 By Ravi Shankar Leave a Comment

Microsoft Word users can add line numbers to a word document using the options available as part of Page Layout menu. In this tutorial we will see the steps for adding line number in Word 2013 and Word 2011 for Mac.

How to add line numbers in Word 2007, Word 2010, Word 2013 and Word 2011 for Mac

Word 2007 Word 2010 and Word 2013

Word 2010 allows users to add line numbers to a word document. This can be done using the Page Layout menu option. For example if you have the following text in your document and you want insert line numbers for each line then you use this feature.

To add line numbers for above paragraph, from Home menu click the Page Layout menu option and then navigate to Page Setup section.

In the Page Layout section, click the drop down arrow next to Line Numbers menu option. This would display the following menu options.

Now select Continuous from the list available menus and this would insert the line numbers in the Word document as shown below

The other line numbers options includes

Restart Each Page – To restart line numbers after each page.
Restart Each Section – To restart line numbers after each section.
Suppress for Current Paragraph – to remove line numbers for the selected paragraph.

Word 2011 for Mac

Step 1: Open the document for which you want to add line number.

Step 2: Click Layout menu and navigate to Text Layout section.

Step 3: Now click the Line Numbers option under Text Layout. This should display the following drop down list.

Step 4: Select Continuous from the Line numbers drop down list to add line numbers. You can also customise Line numbers by use other options in the list.

If you are looking for advanced line number options then click More Line Numbering.

Display of line number in status bar

If you just want to find out the current line number while editing a document then you can use line number option available as part of status bar for this purpose.

Word 2007, Word 2010 and Word 2013

Microsoft Word 2007 and Word 2010 provides option to display the line numbers in a word document. This would be a useful feature when you want to restrict your content based on the number of lines written in the document. If the status bar does not show the line numbers, then right click on the Status bar and select Line number.

After selecting Line Number option in the Customize Status Bar context menu, the status bar would display the line number as shown below.

Word 2011 for Mac

Word 2011 for Mac does not support the display of line number in status bar. This option is available in Window’s version of Microsoft Word but not in Mac OS X.

Also See: How to auto populate random sentences in Word 2010

Manage Tasks in Outlook

September 26, 2015 By Ravi Shankar 1 Comment

Here are some of the features and customization related with tasks in Outlook 2016, Outlook 2013, Outlook 2010 and Outlook 2007.

Changing task status color

A task in outlook has different status associated with it like Not Started, In Progress, Completed, Waiting for some one else and Deferred . Outlook 2013 and Outlook 2010 provide option for changing overdue task colour and completed task colour from their default colour. Listed below are the steps to change task status color in Outlook

Click on the File menu and select option from the list. In the Outlook Options window, navigate to Tasks tab.

Under Task options the settings for changing colour for Overdue and Completed task are available. You can set your desired colour using these options.

Demo Video – Change task status colour in Outlook 2010

Unhide task list

This tutorial provides the steps for unhiding the task list in Outlook. The task list is shown on the right hand sidebar below the Appointments section. And if you do not see the task list in your Outlook 2010 then you can do the following

Click the View menu, navigate to Layout section and then click the down arrow available below the To-Do Bar menu option. From the displayed menu list make sure to select Task List Option.

This would display the Task list below the Appointment section as shown below.

Changing default reminder time for task

In Outlook, when a task items are created, the default reminder time is set as 08:00 A.M. Using Outlook options you can change this default time.

Click on the File menu –> options and select Tasks link on the left hand side.

Under Task options section, there is dropdown available next to a label Default reminder time. Using this dropdown you can change the default reminder time to your choice.

Changing task work hours in Outlook

Task’s work hours in Outlook 2010 can changed using Outlook Options.

Click on the File menu –> select Options link and navigate to Tasks tab in Outlook Options window

Under Work hours section, using Task working hours per day and Task working hours per week you can set the working hours per day or week respectively.

How to change send and receive emails settings in Outlook

August 13, 2015 By Ravi Shankar 32 Comments

Microsoft Outlook 2013 and Outlook 2010 has option to automatically send or receive emails at a specified time interval. It also provides option to change this time period using the Send/Receive settings. List below are the steps to change send and receive email settings in Outlook 2013 and Outlook 2010.

Change send and receive email settings in Outlook 2013 and Outlook 2010

Click on the File menu –> Options

Navigate to Advanced tab and scrolled down to Send and receive section. Then click on the Send/Receive button.

How to hide send and receive progress dialog in Outlook 2013 and Outlook 2010

Using the Schedule an automatic send/receive every minutes field you can specify the time period at which the automatic send/receive emails needs to be done. The default value for this is 30 minutes.

Outlook 2010 displays a send and receive dialog box showing the progress of mails received and sent from the email Accounts. If you have configured more than one email accounts in Outlook then the time taken to complete Send/Receive will be more and the progress dialog will be displayed till the process is completed. Outlook provides allows users to hide the Send/Receive Progress. If you want to hide the dialog box then tick the check box with label as Don’t show this dialog box during Send/Receive.

Similarly if you want to turn on the display of progress message back then navigate to Send / Receive menu option and click the Show Progress option available under the Download section.

Change receive emails time for single mail account in Outlook 2013 and Outlook 2010

When you have more than one email account configured in Outlook 2010 and you want to specify a different send and receive time for a single account then you can follow the below mentioned steps.

Click the Send / Receive menu and navigate to Send & Receive section. Select Define Send/Receive Groups from the Send/Receive Groups menu list.

In the Send/Receive Groups window, you can see the default time specified in “Schedule an automatic send/receive” option for All Accounts.

Now click the New button and specify a name for the group. In the below example, I want to specify a change the send and receive time for my Yahoo account and I have named the group as Yahoo.

Then select the Account (Yahoo) in the Account section and click the Ok button.

Now change the value for “Schedule an automatic send/receive every” option for the Yahoo group and click the Close button.

Also See: How to quickly block a sender in Outlook

How to change default Auto Recover file location in Word

August 11, 2015 By Ravi Shankar 1 Comment

Microsoft has an auto recover feature using which a word document can be retrieved after an unplanned disruptions, such as a power outage or a crash. The word document gets saved to a default location during such as disruptions. If you want to change the default Auto Recover file location then you can use Word Advanced Options. Listed below procedure to change the default auto recover location in Word 2007, Word 2010 and Word 2013.

Change auto recover file location in Word 2013 and Word 2010

To the change the default Auto Recover file location in Word 2010 and Word 2013, click the File menu –> Options link. And then navigate to the Save tab. Under the Save documents, there is option for for specifying the Auto recover file location. This can be done by typing the required folder location in the text field available next to the label Auto Recover file location. You can also use the Browse button to locate the required folder. After the specifying the folder, click OK to apply the changes to the file location.

Auto Recover file location in Word 2007

The settings in Word 2007 can be accessed through Word Options -> Save menu

Under Save documents section, navigate to AutoRecover file location and specify the new location.

Also See: How to recover saved WiFi password on WIndows 7

How to search, print and unhide comments in Excel

July 24, 2015 By Ravi Shankar 2 Comments

Adding a comment to a cell in Microsoft Excel is very useful feature. You can always locate a comment by red arrow appearing at the top right corner of the cell.

List below are the steps to search, print and unhide comments in Excel 2013 and Excel 2010.

Search comment in Excel 2013 and Excel 2010

But searching and finding inserted comments in a excel worksheet with number of rows spanning across more than a page will be a huge task. This can be simplified using the Search Comments option available as part of the Find feature. To find comments in Excel 2010 and Excel 2013, navigate to Editing section and click the drop down arrow available next to Find & Select option.

This would display the following menu options as part of the Find & Select feature.

Click Comments from the list of available menus. This would locate the comment in your Excel Worksheet. And if you have more than one comment, then press tab to navigate to each comment.

Print cell comment in Excel 2013 and Excel 2010

Excel by default does not print the comments and you can enable this feature using the Page Setup option.

Let us added the following comment for a cell in Excel Worksheet.

Now when you navigate to Print Preview option (File –> Print), Excel will not show the added comments. Click the Page Setup option available under Print Preview Settings page.

In the Page Setup Window, click the Sheet tab and navigate to Print section. For comments drop down, choose “At end of sheet” or “As displayed on sheet” for Comments. Let us go with “At end of sheet”, click Ok button to confirm and save the changes.

Now the print preview screen will display the comments at the end of sheet and the same will get printed while printing the worksheet.

Unhide comment in Excel 2013 and Excel 2010

If you are not able see the comments in worksheet then you can try to use the unhide option available as part of the Excel Advanced Options.

Click the File menu and then the Options link.
In the Excel Option window, navigate to Advanced Options.
Scroll down to display section and For cells with comments radio option select your preferred choice i.e either Indicators only, and comments on hover or Comments and indicators.

Click Ok to save and confirm the changes.

Also See: How to Insert, Delete, Customize Comments in Excel 2010

How to use Outlook as a RSS reader

July 23, 2015 By Ravi Shankar 9 Comments

There are lot of RSS readers available but if you have already installed Microsoft Outlook (Outlook 2013, Outlook 2010 and Outlook 2007) then you can use that as a RSS reader. Listed below are the steps to add and read RSS feeds In Outlook 2013, Outlook 2010 and Outlook 2007

In Outlook 2013 and Outlook 2010, Click the File menu –> Info and click on the Account Settings

In Outlook 2007, Click the Tools menu and select Account Settings

Navigate to RSS feeds tab and click on New link

Enter the RSS feed of a blog or a website. In this example, I am going to enter this tech blog RSS feed.

Click on the Add button to add the RSS feed. The following RSS Feed Options dialog box would be displayed and if you want to change the delivery location of the RSS feed then click on the Change Folder button and specify the desired location. Click Ok to confirm the changes.