Tips

How to change hyperlink style in Word

July 14, 2015 By Ravi Shankar Leave a Comment

We had covered earlier about the steps required for adding hyperlink and email address in a Word document. Now let us see how to change the default style of hyperlink in Word 2013 and Word 2010.

Step 1: Open the Word 2013 app and select Hyperlink in the Word document.

Step 2: Click the Styles option available under Home menu.

Step 3: Navigate to Hyperlink in Styles list then select Modify option from the drop down.

Step 4: Now if you want to the change the font used for Hyperlink then click the dropdown under Formatting section and select a suitable font. Similarly you can change Font size, Font Style and Colour.

Changing Hyperlink Font

Changing Hyperlink Colour

How to turn on the automatic spell check in Word

June 16, 2015 By Ravi Shankar

In general Microsoft Office products provides options for automatic spell checkand you can find this feature in Word 2007, Word 2010, Word 2013 and Word 2016. This feature can be turned on or off using Microsoft Word options.

Click on the File menu –> Options (In Word 2007 it is under Office button –> Word Options)

Select Proofing options and navigate to When correcting spelling and grammar in Word section. This has a checkbox with label as Check spelling as you type. By checking this field, you can turn on the automatic spell check as you type in Word 2010.

Updated with readers comment, this seems to have solved the problem for most of the users- Thank You Maria. Find below the screen shot for the same

Spelling and grammar check in Word 2016, Word 2013 and Word 2010

The Review menu in Word 2013 has the option to check for spelling and grammar errors. Let us say you want to run through a document for spelling and grammatical errors then you can navigate to Review menu and click the Spelling and Grammar option under Proofing section.

If there any errors in the document then you should see a sidebar showing the error staring from the current page.

This should provide you with an option to Ignore or Change the error as shown in the above screenshot along with the suggestion. Once you choose either Ignore or Change, the next error will be display and this process would continue till there are no more errors left in the document.

In case you want to change the language used for Spell Check to English (United Kingdom) then you can use the language box available at the bottom of Spelling and Grammar sidebar.

If there no more errors left in the document then you should notice the following Spelling and grammar complete message.

How to hide spelling and grammar errors in Word

Word users can hide spelling and grammar errors clicking File menu –> Options link. (In Word 2007 it is under Office button –> Word Options)

Navigate to Proofing Options and scroll down Exception for section. Under this section there are check box available to hide spelling errors and grammar errors.

Disable highlighting spelling and grammatical errors

If your word document does not highlight the spelling and grammatical errorsthen probably you can check the settings mentioned below.

Let us say you have the following sentence with spelling and grammar errors and currently these errors are not highlighted.

Select the sentence and click the Review menu and navigate to Language section.

Select Set Proofing Language drop down value from the Language menu option.

This would display the following Language window. Un tick the check box with label as Do not check spelling or grammar and click Ok button to confirm and save the changes.

This would start highlighting the spelling and grammar errors in the sentence.

If this did not solve the problem then probably you check by enabling auto spell check feature

Change message format in Outlook 2007, 2010, 2013 and Outlook 2011 for Mac

May 2, 2015 By Ravi Shankar 3 Comments

Microsoft Outlook allows users to receive and send emails in their preferred email format. The three email formats provided to the users are HTML, Rich Text and Plain Text. This tutorial is about the steps required to change email format in Outlook.

Change message format in Outlook 2010 and Outlook 2013

The message format of email message in Outlook 2010 and Outlook 2013 can be changed using the Format Text menu option. This option is available as part of the compose new message window. To access the Format Text option, In the new message window, navigate to Format Text menu and then to Format section.

And using HTML, Plain Text and Rich Text menu options, one change the Format while composing a new email message.

HTML

This email messages can contain formatting and compatible with most of the email readers.

Plain Text

Plain Text messages contain no formatting but can be read by every one.

Rich Text

Rich Text messages contain formatting but are compatible with Microsoft Outlook and Microsoft Exchange.

Outlook 2010 also provides option for changing the default format for new messages. This can be done using the Mail Options. To change the format for compose messages, click File menu and then Options link. In the Outlook Options window, click Mail Options and then navigate to Compose messages section.

Using the Compose messages in this format, you can set the default format for new messages. After selecting desired value, click OK to apply and save the changes.

Message format in Outlook 2007

In Outlook 2007 message or mail format can be changed to any of the following three types

HTML
Rich Text
Plain Text

These options can be set depending upon user preferences. This setting can be accessed using Tools -> Options menu.

The options dialog box will display a Mail Format. Under Mail Format tab, the Message format contains drop down control – Compose in this message format, where you can specify format values such as HTML, Plain Text or Rich Text.

Change email message formatting in Outlook 2011 for Mac

Outlook 2011 for Mac allows users can send a new email message either in HTML or Plain Format. Users can change the email message format using the Message Options.

Click the Create a new message icon available under the Home menu. Then click the Options tab in the New Message Window.

The default composing email format in Outlook 2011 is set to HTML. If you want to change the format to plain then click the grey button next HTML.

Similarly if you want to change it from Plain to HTML then click the grey button before Plain

Outlook 2011 for Mac also provides users with option for changing the default HTML format to Plain. Click the Outlook menu and select Preferences from the menu list.

In the Preferences window, click Composing available under Email preferences.

Navigate to Format and account section under Composing Preferences and un mark the check box with label as Compose messages in HTML by default. This would turn off the default HTML format for new composing message.

Also See: How to always read mail in plain text using Outlook 2010

How to change zoom level in Microsoft Word

December 18, 2014 By Ravi Shankar Leave a Comment

The zoom level in a Microsoft Word can be changed in different ways. The Zoom options are available as part of Zoom section under View menu. Listed below are are different ways to change zoom level in Word 2013 and Word 2010

Clicking the Zoom button will display the following Zoom.

You can change the zoom level of the document to different pre-configured values (200%, 100% , 75%) or specify custom value using the Percent option. Similarly if you have selected Multiple Pages option and want to specify the number of pages to displayed on the window then use the Many Pages radio button.

If you want to quickly adjust the zoom level to 100% or change to One Page or increase Page Width to match the Window size then use the respective option available as part of Zoom section.

The quickest way to adjust zoom settings in Word 2013 is by using the the Zoom Slider Option available as part of Status bar.

If the status bar is not showing the Zoom Option then right click on Status bar and select Zoom Slider from the list.

Demo Video – Changing Zoom level in Word 2010

Demo Video – Changing Zoom level in Word 2013

Also See: How to change zoom level in PowerPoint 2010

How to set default email account in Outlook 2013 and Outlook 2010

December 14, 2014 By Ravi Shankar Leave a Comment

When you have multiple email accounts configured in Outlook 2010 and you want to set a default email account then you can use Account Settings to specify the default mail account. This is quite useful when you want have a specific account to be default while composing a new email message. Listed below are the steps to specify default email account in Outlook 2013 and Outlook 2010

Step 1: Click File menu then select Info from the menu list

Step 2: In the Info screen select Account Settings

Step 3: Then navigate to Email tab in Account Settings window.

Step 4: Now select the Account which needs to the default email account and click on the Set as Default link. This link will be enabled only after selecting an email account and which is not already set as default.

Also See: Change message format in Outlook 2007, 2010, 2013 and Outlook 2011 for Mac

How to disable advance slide on mouse click in PowerPoint

November 12, 2014 By Ravi Shankar 6 Comments

In this short beginners PowerPoint 2013 and PowerPoint 2010 tutorial, we will see the steps to disable advance slide on mouse click. During a slide show, you can move to next slide either by pressing ENTER or SPACEBAR on keyboard or on mouse click. And using Transitions menu, you can disable or enable the advance slide on mouse click.

Click the Transitions menu and navigate to Timing section

If you want to disable the feature, then un mark the check box labelled as On Mouse Click.

Also See: Start PowerPoint Slide Show using Windows Explorer

How to change the decimal separator in Microsoft Excel

November 1, 2014 By Ravi Shankar Leave a Comment

Microsoft Excel 2013 and 2010 by default uses the system defined decimal separator. In Windows 8 and Windows 7 this option is defined under the Regional and Language Settings available under Control Panel.

Step 1: Right click on the bottom end corner of Window 8 system and select Control Panel from the menu list (In Windows 7, navigate to Control Panel).

Step 2: In Adjust your computer’s settings screen, click Clock, Language and Region option.

Step 3: In Clock, Language and Region screen, click Change date, time or number formats under Region section.

Step 4: Click the Additional settings button in the Region window.

Step 5: In Customise Format window, enter the new separator for Decimal Symbol. Then click Apply and Ok button to save the changes.

Microsoft Excel also provides users can customize the separator used for Decimals and Thousands using Excel Options. Listed below are the steps to change decimal separator in Excel 2013 and Excel 2010

Step 1: Click File menu and select Options from the menu list.

Step 2: In the Options screen, click the Advanced tab and navigate to Editing section.

Step 3: Under Editing section, un mark the check box with caption as “User system separators”.

Step 4: Now enter your new decimal separator under Decimal separator field. For this demo we are colon (:) as the decimal separator.

Step 5: Click OK to confirm and save the changes.

Also See: How to change decimal separator on Mac OS X Lion

How create desktop shortcut for a word file

October 12, 2014 By Ravi Shankar Leave a Comment

This is in response to the query posted by user, regarding the steps for creating shortcut to a word file.

Sandy July 29, 2014, 7:00 pm

I wanted to create a desktop shortcut to a file in Word 2010, but cannot find any instruction to do that. Is it possible?

Let us see how this can be done in Windows 8 installed with Word 2013.

Method 1

Step 1: Navigate to Windows 8 Desktop.