Word 2016

Missing file extension while saving document in Word

October 21, 2015 By Ravi Shankar Leave a Comment

If you are working on Word 2016 or Word 2013 on Windows 7/8/10 operating system then while saving the document by default the file extension will not be displayed.

Listed below are the steps to make Word 2016 and Word 2013 to display the file extension on Windows 8.

Step 1: Launch Windows Explorer on Windows 8.

Step 2: Navigate to the View tab in Windows Explorer and click Options

Step 3: Then select “Change folder and search options” under Options.

Step 4: In the Folder Options window, navigate to Advanced Settings under View tab. Then unmark the checkbox with label as “Hide extensions for known file types”.

Click OK button to confirm and save the changes. Now when you try to save any Word document, you will notice the file extension as part of the file name in Save dialog.

How to insert or remove pages in Word

October 20, 2015 By Ravi Shankar 9 Comments

This tutorial explains the steps required to insert or delete empty pages in Word 2016, 2013 and 2010.

Adding new page to Word document

There are different ways of inserting new page in Word document such as

Using the Blank Page option available as part of Insert menu.
Using the Page Break option available as part of Insert menu.
Simply press Enter on the Keyboard at the end of page.

Insert Blank Page

Navigate to Insert menu and click the Black Page option under Pages section.

When you want quickly insert multiple blank pages then you can use this option.

Insert Page Break

If you want to create a new page with the existing content then click the Page Break option under the Pages section.

The most easiest way to add new page is by pressing the Enter key on the Keyboard at the bottom of an existing page.

Delete page

Users can remove an empty or blank pages in Word document by

Pressing the Backspace key on the Keyboard from the end of the page that needs to be removed.
Pressing the Delete key on the Keyboard from the end of the page after which the pages needs to be removed.
Use the Show paragraph marker then press the Delete key on the Keyboard

Turn off automatically created border lines in Word

October 19, 2015 By Ravi Shankar Leave a Comment

Word 2016, 2013 and 2010 have a feature that allows users to automatically create border lines by just typing the character three times. For example if you type dash (-) three times and press enter key in a document, Word will automatically draw a border line with dash character. This is useful when your want to quickly draw border lines in your document.

AutoFormat As You Type – Border lines

Word application allows also users to turn off this feature using the Proofing options. Click the File menu then Options link. In Word Options window, click AutoCorrect options button under Proofing tab.

Then in the AutoCorrect window, navigate to Apply as you type section under AutoFormat As You Type tab. Now un mark the check box with label as Border lines. Click Ok button to confirm and save the changes.

Quickly turn off border line feature

You can quickly turn off border line feature using the AutoCorrect Context menu Options. Type the character 3 times and press enter to draw the border line. Now select “Stop Automatically Creating Border lines” option from the drop down list.

If you want to temporarily stop creating border line just for one or two occurrences then you press Ctrl + Z to undo the changes.

How to enable insert equation in Word

October 19, 2015 By Ravi Shankar 8 Comments

Word 2016, 2013 and 2010 provide users with the option to insert mathematical equations in a document. This is quite useful when you are preparing a word document with mathematical questions. Users can insert equations using the option available as part of the Office Ribbon’s Insert menu.

But when you open an existing document created in Word 2003, the equation menu option would be disabled.

This is because this feature is available only for document with extension as .docx and not doc. And to resolve this problem all you need to do is to resave the document in Word 2010 file format. Please make sure to pick the value for Save as type drop down as “Word Document (*.docx)”.

The following confirmation message would be displayed, click OK to continue with converting the document.

By this way you can enable the insert equation option in a Word document.

Remove page number from selected pages in Word

October 15, 2015 By Ravi Shankar Leave a Comment

This is in response to the query posted by a reader that “How to remove a page number without removing all page numbers ”.

Word 2016, 2013 and 2010 have a feature that allows users to remove page number for selected pages alone. The option is know as “Section Break” and it is available as part of the Page Setup menu. For example if you have 5 pages in a document and want to remove the page number for the 4th Page then you can follow the below mentioned steps.

Step 1:- In the Word document, scroll down to the page with number as 4.

Step 2:- Navigate to Page Layout menu then click the Break menu option under Page Setup section.

Step 3 :- Select Next Page from the Breaks menu drop down list.

Step 4 :- Then double click the Footer of the new page section.

Step 5 :- Select Same as Previous option in the document and un select the Link to Previous available under the Header & Footer Tools.

Step 6 :- Now you can edit or remove the page number from only the selected page.

How to add filename to footer in Word

October 15, 2015 By Ravi Shankar Leave a Comment

Word 2016, 2013 and 2010 allows users to add filename to the footer section using Quick Parts. For example, if you want add filename in a three column footer then you can do the following.

Insert Footer

In the Word document, navigate to Insert menu, click the Footer option and pick Blank (Three Columns) from drop down list.

Insert filename in Footer

After selecting the column where you want to insert filename, navigate to Quick Parts under Text section and click the Filed menu option.

In the Filed window, select Filename under Field names and choose your preferred format i.e. Uppercase, Lowercase, First capital, Title case and None.

If you want to add path to the filename then navigate to Fields options section and tick the check box with label as Add path to filename. Click OK button to confirm and save the changes. Now your Footer section will reflect the filename with the path.

Update filename in Footer

In future if you change the name of the file then you can update the footer with the new filename by right clicking on the filename section and selecting Update Filed menu option.

How set paper size to A5 in Word

October 14, 2015 By Ravi Shankar 8 Comments

We had earlier covered about the steps required for changing the paper size in Word. And to this couple of readers had asked question on How to add A5 to the paper size list. So in case you don’t see A5 or any other paper size then use the custom paper size option available as Page Setup. Let us see how to add A5 paper size to the Page Setup in Word 2016, 2013 & 2010

Click File then Print menu and navigate to Settings section.

Click the drop down with value displayed as Letter. Then select the More Paper Sizes from the list.

In the Page Setup window, navigate to Page Size and set the value for the drop down to Custom Size. Then enter the Width and Height for A5 Paper Size as 5.8” and 8.3” respectively. Then click the OK button to confirm and save the changes.

Note :- If you are not sure about the Height and Width of Paper Sizes (4A0 to A10) then refer this website.

Missing header and footer problem in Word

October 13, 2015 By Ravi Shankar Leave a Comment

Word 2016, 2013 & 2010 have an option that allows users to show or hide white space between pages in Print Layout. Hiding the white spaces between pages will also hide the header and footer in the document. You can solve the missing header and footer problem by any of the following ways.

Displays Options

Click File menu –> Options –> Display Options.

Then navigate to Page display Options and make sure to mark the check box with label as Show white space between pages in Print Layout view.

Show the white space using mouse

The other alternative way is to Show the white space by double clicking on the page break line. When you hover the mouse over the page break the following message appears.

And by double clicking on the line should un hide the white space between the pages and also the headers and footers.

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