Add line numbers in Word 2013, Word 2010 and Word 2007

Microsoft Word users can add line numbers to a word document using the options available as part of Page Layout menu. In this tutorial we will see the steps for adding line number in Word 2013 and Word 2011 for Mac.

How to add line numbers in Word 2007, Word 2010, Word 2013 and Word 2011 for Mac

Word 2007 Word 2010 and Word 2013

Word 2010 allows users to add line numbers to a word document. This can be done using the Page Layout menu option. For example if you have the following text in your document and you want insert line numbers for each line then you use this feature.


To add line numbers for above paragraph, from Home menu click the Page Layout menu option and then navigate to Page Setup section.

Page Layout Menu in Word 2013 and Word 2010

In the Page Layout section, click the drop down arrow next to Line Numbers menu option. This would display the following menu options.

Line numbers in Word 2013 and Word 2010

Now select Continuous from the list available menus and this would insert the line numbers in the Word document as shown below

Document with line numbers in Word 2010 and Word 2013

The other line numbers options includes

  • Restart Each Page – To restart line numbers after each page.
  • Restart Each Section – To restart line numbers after each section.
  • Suppress for Current Paragraph – to remove line numbers for the selected paragraph.

Word 2011 for Mac

Step 1: Open the document for which you want to add line number.

Word 2011 for Mac Layout Menu

Step 2: Click Layout menu and navigate to Text Layout section.

Step 3: Now click the Line Numbers option under Text Layout. This should display the following drop down list.

Word 2011 for Mac Continuous numbers

Step 4: Select Continuous from the Line numbers drop down list to add line numbers. You can also customise Line numbers by use other options in the list.

Show line numbers in document

If you are looking for advanced line number options then click More Line Numbering.

More line numbers option

Display of line number in status bar

If you just want to find out the current line number while editing a document then you can use line number option available as part of status bar for this purpose.

Word 2007, Word 2010 and Word 2013

Microsoft Word 2007 and Word 2010 provides option to display the line numbers in a word document. This would be a useful feature when you want to restrict your content based on the number of lines written in the document. If the status bar does not show the line numbers, then right click on the Status bar and select Line number.

Display line number in status bar in Word 2013, Word 2010 and Word 2007

After selecting Line Number option in the Customize Status Bar context menu, the status bar would display the line number as shown below.

Show line numbers in Word status bar

Word 2011 for Mac

Word 2011 for Mac does not support the display of line number in status bar. This option is available in Window’s version of Microsoft Word but not in Mac OS X.

Also See: How to auto populate random sentences in Word 2010


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