Ravi Shankar

How to change send and receive emails settings in Outlook

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by

Ravi Shankar
in , ,

Microsoft Outlook 2013 and Outlook 2010 has option to automatically send or receive emails at a specified time interval. It also provides option to change this time period using the Send/Receive settings. List below are the steps to change send and receive email settings in Outlook 2013 and Outlook 2010.

Change send and receive email settings in Outlook 2013 and Outlook 2010

Click on the File menu –> Options

Send and Receive in Outlook 2013 and Outlook 2010

Navigate to Advanced tab and scrolled down to Send and receive section. Then click on the Send/Receive button.

Schedule an automatic send/receive in Outlook 2010 and Outlook 2013

How to hide send and receive progress dialog in Outlook 2013 and Outlook 2010

Using the Schedule an automatic send/receive every minutes field you can specify the time period at which the automatic send/receive emails needs to be done. The default value for this is 30 minutes.

Outlook 2010 displays a send and receive dialog box showing the progress of mails received and sent from the email Accounts. If you have configured more than one email accounts in Outlook then the time taken to complete Send/Receive will be more and the progress dialog will be displayed till the process is completed. Outlook provides allows users to hide the Send/Receive Progress. If you want to hide the dialog box then tick the check box with label as Don’t show this dialog box during Send/Receive.

Outlook Send/Receive Progress

Similarly if you want to turn on the display of progress message back then navigate to Send / Receive menu option and click the Show Progress option available under the Download section.

Show Progress dialog in Outlook 2013 and Outlook 2010

Change receive emails time for single mail account in Outlook 2013 and Outlook 2010

When you have more than one email account configured in Outlook 2010 and you want to specify a different send and receive time for a single account then you can follow the below mentioned steps.

Click the Send / Receive menu and navigate to Send & Receive section. Select Define Send/Receive Groups from the Send/Receive Groups menu list.

image

In the Send/Receive Groups window, you can see the default time specified in “Schedule an automatic send/receive” option for All Accounts.

image

Now click the New button and specify a name for the group. In the below example, I want to specify a change the send and receive time for my Yahoo account and I have named the group as Yahoo.

image

Then select the Account (Yahoo) in the Account section and click the Ok button.

Send/Receive Settings in Outlook 2013 and Outlook 2010A

Now change the value for “Schedule an automatic send/receive every” option for the Yahoo group and click the Close button.

Send/Receive Groups in Outlook 2010 and Outlook 2013

Also See: How to quickly block a sender in Outlook

Comments

32 responses to “How to change send and receive emails settings in Outlook”

  1. Shriniwas Ratawa Avatar
    Shriniwas Ratawa

    Thanks for your support. It worked.

    Reply
  2. Balaji Avatar
    Balaji

    Thanks buddy, this helped me !!! Cheers..

    Reply
  3. Outlook 2010 – posts Recap

    […] to change the send and receive emails settings in Outlook […]

    Reply
  4. Michael Avatar
    Michael

    It’s funny that Outlook help did not help at all in finding this. Google plus your site was much easier.

    Reply
  5. Odumefuna Avatar
    Odumefuna

    I just installed Outlook 2010, and when I click ‘Send and Receive’, I get the following error message: “?”The attempted operation failed. An object could not be found”
    My email settings are accurate because all of my emails come to my Blackberry, but not my Outlook on my laptop. Please help.

    Reply
  6. sally Avatar
    sally

    outlook 2010 – is there no way of setting so queue email and not send it until manually request to send later?

    Reply
  7. Victor Ivanov Avatar
    Victor Ivanov

    @Sally – Yes, if you go to the tab “Send/Receive”, then choose “Send/Receive Groups” and then in the “Define Send/Receive Groups” – Un-Select the check-box of “Schedule an automatic send/receive every…”
    This will make your Outlook 2010 do the Send/Receive only when you manually choose F9 button (or manually Send/Receive All Folders or Accounts).

    Reply
  8. hank Avatar
    hank

    Can Outlook 2010 be set to receive mail automatically, say every 10 minutes, but to send only on manual command?

    Reply
  9. Terry Dawson Avatar
    Terry Dawson

    Thanks, very helpful information.

    Reply
  10. David H Avatar
    David H

    Where can i change the settings for forwarded and sent emails not to send them to me as well?

    Reply
  11. Ann Avatar
    Ann

    My inbox email at first listed emails by Date, then Sender. Now emails are listed by Date, then Subject. How can I change the Subject header back to Sender?
    Ann Bryant

    Reply
    1. Ravi Shankar Avatar
      Ravi Shankar

      Thanks Ann for the leaving a comment

      Hope the below information helps

      http://blogmines.com/blog/2012/02/05/how-to-change-email-sort-order-in-outlook-2010/

      Regards
      Ravi

      Reply
  12. Mary Dunkeson Avatar
    Mary Dunkeson

    Mine was doing the automatic from the start, I only want it send and receive when I click on send and receive. I took the check marks off send automatic, but now every time I click send/receive a pop-up comes up and wants my password. It there a way to stop that. We travel a lot, so I do not want my mail automatically going to my home computer, it can stay on AT&T’s server until I get home. I did not have this problem with my last version of Outlook

    Reply
  13. Donna Avatar
    Donna

    How do you change the amount of time the email is sent once you hit send- i want to slow it down just in case i want to grab it back (if i see an error).

    Reply
  14. Ray Avatar
    Ray

    Thank you so much..

    Reply
  15. Azim Avatar
    Azim

    Thanks for the post, it worked for me too

    Reply
  16. Aaron Joachim Avatar
    Aaron Joachim

    Yes this was very helpful, much better than Outlook help and much quicker too. You answered my problem in less than 5 clicks.

    Reply
  17. Jon Avatar
    Jon

    Good heavens, it took some time to figure this one out. I have been using Outlook 2010 for a year now and the whole time I’ve been wondering why I don’t receive messages faster. Thanks a lot!

    Reply
  18. Ken Avatar
    Ken

    Thank you for your help. It is great to know there is a site I can go to get answers to questions concerning Outlook 2010. I will pass this on to others I know are using the product.

    Reply
  19. Deb Avatar
    Deb

    Thanks for the great advice. Had been struggling – now it all works like i want it to.

    Reply
  20. Mohammed Avatar
    Mohammed

    Many thanks for this cooperation

    Reply
  21. sameeullah Avatar
    sameeullah

    THANKS TEAM

    Reply
  22. sue Avatar
    sue

    I would like email to be received oldest first instead of newest first. How do I configure to do that?

    Reply
  23. The Big Kahuna Avatar
    The Big Kahuna

    Thank you.. this was exactly what I was looking for. My mail server said my e-mail was connecting over 100,000 times in the past 24 hours, and they suggested I change the SEND/RECIEVE option from what I had (every 5 minutes..) to a 10 minute period and hopefully they think this might fix the “problem”..

    thanks again

    Reply
    1. Ravi Shankar Avatar
      Ravi Shankar

      Nice to know that this helped to resolve the issue.

      Regards
      Ravi

      Reply
  24. Gary Cook Avatar
    Gary Cook

    I don’t see an answer to Mary Dunkeson’s question above:
    “Mine was doing the automatic from the start, I only want it send and receive when I click on send and receive. I took the check marks off send automatic, but now every time I click send/receive a pop-up comes up and wants my password. It there a way to stop that.”

    How do you tell Outlook not to read mail when it comes up??

    Reply
    1. Ravi Shankar Avatar
      Ravi Shankar

      Can you check whether “Remember Password” has been checked under Account Settings -> Email Acccounts

      Reply
  25. Ivan Avatar
    Ivan

    What is the difference if this box is unchecked?

    Reply
  26. How to find mailbox size in Outlook 2010

    […] Also See: How to change the send and receive emails settings in Outlook 2010 […]

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  27. Gmail in Outlook

    […] Also change the send / receive interval from the default of 30 minutes to something sensible like 5: How to change the send and receive emails settings in Outlook 2010 […]

    Reply
  28. victor Avatar
    victor

    please help me i cant send or receive mails on outlook 2013 just installed it

    Reply
  29. Sangeetha Avatar
    Sangeetha

    I received an meeting invite from a group mail id. I accepted the invite and I am getting a forward message saying ‘Accepted’ daily the same time I actually accepted the meeting. I really don’t know how to stop receiving this forwarded message. Please help me

    Reply

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