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You are here: Home / Tips / MS Office / How to change send and receive emails settings in Outlook

How to change send and receive emails settings in Outlook

August 13, 2015 By Ravi Shankar 32 Comments

Microsoft Outlook 2013 and Outlook 2010 has option to automatically send or receive emails at a specified time interval. It also provides option to change this time period using the Send/Receive settings. List below are the steps to change send and receive email settings in Outlook 2013 and Outlook 2010.

Change send and receive email settings in Outlook 2013 and Outlook 2010

Click on the File menu –> Options

Send and Receive in Outlook 2013 and Outlook 2010

Navigate to Advanced tab and scrolled down to Send and receive section. Then click on the Send/Receive button.

Schedule an automatic send/receive in Outlook 2010 and Outlook 2013

How to hide send and receive progress dialog in Outlook 2013 and Outlook 2010

Using the Schedule an automatic send/receive every minutes field you can specify the time period at which the automatic send/receive emails needs to be done. The default value for this is 30 minutes.

Outlook 2010 displays a send and receive dialog box showing the progress of mails received and sent from the email Accounts. If you have configured more than one email accounts in Outlook then the time taken to complete Send/Receive will be more and the progress dialog will be displayed till the process is completed. Outlook provides allows users to hide the Send/Receive Progress. If you want to hide the dialog box then tick the check box with label as Don’t show this dialog box during Send/Receive.

Outlook Send/Receive Progress

Similarly if you want to turn on the display of progress message back then navigate to Send / Receive menu option and click the Show Progress option available under the Download section.

Show Progress dialog in Outlook 2013 and Outlook 2010

Change receive emails time for single mail account in Outlook 2013 and Outlook 2010

When you have more than one email account configured in Outlook 2010 and you want to specify a different send and receive time for a single account then you can follow the below mentioned steps.

Click the Send / Receive menu and navigate to Send & Receive section. Select Define Send/Receive Groups from the Send/Receive Groups menu list.

image

In the Send/Receive Groups window, you can see the default time specified in “Schedule an automatic send/receive” option for All Accounts.

image

Now click the New button and specify a name for the group. In the below example, I want to specify a change the send and receive time for my Yahoo account and I have named the group as Yahoo.

image

Then select the Account (Yahoo) in the Account section and click the Ok button.

Send/Receive Settings in Outlook 2013 and Outlook 2010A

Now change the value for “Schedule an automatic send/receive every” option for the Yahoo group and click the Close button.

Send/Receive Groups in Outlook 2010 and Outlook 2013

Also See: How to quickly block a sender in Outlook

Filed Under: MS Office, Outlook 2010, Outlook 2013 Tagged With: Automatic, emails, Hide dialog, Office 2010, Outlook 2010, Receive, Send, Send/Receive emails

Reader Interactions

Comments

  1. Shriniwas Ratawa says

    August 12, 2010 at 3:17 pm

    Thanks for your support. It worked.

    Reply
  2. Balaji says

    August 31, 2010 at 10:20 am

    Thanks buddy, this helped me !!! Cheers..

    Reply
  3. Michael says

    November 11, 2010 at 8:43 pm

    It’s funny that Outlook help did not help at all in finding this. Google plus your site was much easier.

    Reply
  4. Odumefuna says

    January 12, 2011 at 3:49 am

    I just installed Outlook 2010, and when I click ‘Send and Receive’, I get the following error message: “?”The attempted operation failed. An object could not be found”
    My email settings are accurate because all of my emails come to my Blackberry, but not my Outlook on my laptop. Please help.

    Reply
  5. sally says

    April 6, 2011 at 7:19 am

    outlook 2010 – is there no way of setting so queue email and not send it until manually request to send later?

    Reply
  6. Victor Ivanov says

    April 19, 2011 at 7:07 pm

    @Sally – Yes, if you go to the tab “Send/Receive”, then choose “Send/Receive Groups” and then in the “Define Send/Receive Groups” – Un-Select the check-box of “Schedule an automatic send/receive every…”
    This will make your Outlook 2010 do the Send/Receive only when you manually choose F9 button (or manually Send/Receive All Folders or Accounts).

    Reply
  7. hank says

    April 30, 2011 at 4:37 pm

    Can Outlook 2010 be set to receive mail automatically, say every 10 minutes, but to send only on manual command?

    Reply
  8. Terry Dawson says

    May 10, 2011 at 2:10 pm

    Thanks, very helpful information.

    Reply
  9. David H says

    December 2, 2011 at 2:10 am

    Where can i change the settings for forwarded and sent emails not to send them to me as well?

    Reply
  10. Ann says

    January 25, 2012 at 1:00 pm

    My inbox email at first listed emails by Date, then Sender. Now emails are listed by Date, then Subject. How can I change the Subject header back to Sender?
    Ann Bryant

    Reply
    • Ravi Shankar says

      February 5, 2012 at 10:41 am

      Thanks Ann for the leaving a comment

      Hope the below information helps

      http://blogmines.com/blog/2012/02/05/how-to-change-email-sort-order-in-outlook-2010/

      Regards
      Ravi

      Reply
  11. Mary Dunkeson says

    February 7, 2012 at 2:29 pm

    Mine was doing the automatic from the start, I only want it send and receive when I click on send and receive. I took the check marks off send automatic, but now every time I click send/receive a pop-up comes up and wants my password. It there a way to stop that. We travel a lot, so I do not want my mail automatically going to my home computer, it can stay on AT&T’s server until I get home. I did not have this problem with my last version of Outlook

    Reply
  12. Donna says

    June 11, 2012 at 9:37 pm

    How do you change the amount of time the email is sent once you hit send- i want to slow it down just in case i want to grab it back (if i see an error).

    Reply
  13. Ray says

    June 14, 2012 at 5:52 am

    Thank you so much..

    Reply
  14. Azim says

    June 21, 2012 at 12:28 pm

    Thanks for the post, it worked for me too

    Reply
  15. Aaron Joachim says

    July 27, 2012 at 6:53 pm

    Yes this was very helpful, much better than Outlook help and much quicker too. You answered my problem in less than 5 clicks.

    Reply
  16. Jon says

    August 2, 2012 at 1:50 pm

    Good heavens, it took some time to figure this one out. I have been using Outlook 2010 for a year now and the whole time I’ve been wondering why I don’t receive messages faster. Thanks a lot!

    Reply
  17. Ken says

    August 16, 2012 at 11:18 pm

    Thank you for your help. It is great to know there is a site I can go to get answers to questions concerning Outlook 2010. I will pass this on to others I know are using the product.

    Reply
  18. Deb says

    August 18, 2012 at 7:18 pm

    Thanks for the great advice. Had been struggling – now it all works like i want it to.

    Reply
  19. Mohammed says

    September 13, 2012 at 2:47 pm

    Many thanks for this cooperation

    Reply
  20. sameeullah says

    October 10, 2012 at 6:07 pm

    THANKS TEAM

    Reply
  21. sue says

    December 8, 2012 at 8:11 pm

    I would like email to be received oldest first instead of newest first. How do I configure to do that?

    Reply
  22. The Big Kahuna says

    March 17, 2013 at 3:09 am

    Thank you.. this was exactly what I was looking for. My mail server said my e-mail was connecting over 100,000 times in the past 24 hours, and they suggested I change the SEND/RECIEVE option from what I had (every 5 minutes..) to a 10 minute period and hopefully they think this might fix the “problem”..

    thanks again

    Reply
    • Ravi Shankar says

      March 28, 2013 at 10:28 pm

      Nice to know that this helped to resolve the issue.

      Regards
      Ravi

      Reply
  23. Gary Cook says

    July 22, 2013 at 8:28 am

    I don’t see an answer to Mary Dunkeson’s question above:
    “Mine was doing the automatic from the start, I only want it send and receive when I click on send and receive. I took the check marks off send automatic, but now every time I click send/receive a pop-up comes up and wants my password. It there a way to stop that.”

    How do you tell Outlook not to read mail when it comes up??

    Reply
    • Ravi Shankar says

      July 22, 2013 at 10:36 am

      Can you check whether “Remember Password” has been checked under Account Settings -> Email Acccounts

      Reply
  24. Ivan says

    January 3, 2014 at 11:20 am

    What is the difference if this box is unchecked?

    Reply
  25. victor says

    May 24, 2015 at 1:24 am

    please help me i cant send or receive mails on outlook 2013 just installed it

    Reply
  26. Sangeetha says

    February 4, 2016 at 3:49 pm

    I received an meeting invite from a group mail id. I accepted the invite and I am getting a forward message saying ‘Accepted’ daily the same time I actually accepted the meeting. I really don’t know how to stop receiving this forwarded message. Please help me

    Reply

Trackbacks

  1. Outlook 2010 – posts Recap says:
    November 1, 2010 at 1:09 pm

    […] to change the send and receive emails settings in Outlook […]

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  2. How to find mailbox size in Outlook 2010 says:
    June 18, 2014 at 11:57 am

    […] Also See: How to change the send and receive emails settings in Outlook 2010 […]

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  3. Gmail in Outlook says:
    June 26, 2014 at 12:04 pm

    […] Also change the send / receive interval from the default of 30 minutes to something sensible like 5: How to change the send and receive emails settings in Outlook 2010 […]

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