Ravi Shankar – Page 12 – Tweaking Apps

How set paper size to A5 in Word

October 14, 2015 By Ravi Shankar 9 Comments

We had earlier covered about the steps required for changing the paper size in Word. And to this couple of readers had asked question on How to add A5 to the paper size list. So in case you don’t see A5 or any other paper size then use the custom paper size option available as Page Setup. Let us see how to add A5 paper size to the Page Setup in Word 2016, 2013 & 2010

Click File then Print menu and navigate to Settings section.

Click the drop down with value displayed as Letter. Then select the More Paper Sizes from the list.

In the Page Setup window, navigate to Page Size and set the value for the drop down to Custom Size. Then enter the Width and Height for A5 Paper Size as 5.8” and 8.3” respectively. Then click the OK button to confirm and save the changes.

Note :- If you are not sure about the Height and Width of Paper Sizes (4A0 to A10) then refer this website.

Missing header and footer problem in Word

October 13, 2015 By Ravi Shankar Leave a Comment

Word 2016, 2013 & 2010 have an option that allows users to show or hide white space between pages in Print Layout. Hiding the white spaces between pages will also hide the header and footer in the document. You can solve the missing header and footer problem by any of the following ways.

Displays Options

Click File menu –> Options –> Display Options.

Then navigate to Page display Options and make sure to mark the check box with label as Show white space between pages in Print Layout view.

Show the white space using mouse

The other alternative way is to Show the white space by double clicking on the page break line. When you hover the mouse over the page break the following message appears.

And by double clicking on the line should un hide the white space between the pages and also the headers and footers.

Prevent automatic insertion of current date in Word

October 13, 2015 By Ravi Shankar 9 Comments

This is in reference to a query posted by one of the blog reader on “how to prevent the date field getting automatically updated with the current date in a Word document. We had already seen the steps required to insert current date or modify date format for the date in Word 2016, 2013 & 2010. Similarly you can stop Word from the changing the date to the system date by following the below simple steps

Step 1: Open the document with the date field.

Step 2: Select the date field then click the Insert menu and navigate to Text section.

Step 3: Click the Date & Time option available under Text section.

Step 4: In the Date and Time window, un mark the check box with label as Update automatically then click OK button to confirm and save the changes.

By this way Word users can stop automatic update of date field to the current date.

How to quickly block sender in Outlook

October 13, 2015 By Ravi Shankar 15 Comments

If you are receiving junk or spam emails in your Outlook email client and you do want to receive emails from these senders then you can use Junk email settings in Outlook to block these senders. To quickly block a sender in Outlook 2016, 2013 & 2010, select by right clicking the email and pick Block Sender option from the menu list.

This would display the following confirmation message and the message will be moved to the Junk email folder.

Instead of selecting Junk email options from the context menu, you can also try the Junk menu option which is available as part of the Home Menu.

Print list of emails in Outlook

October 11, 2015 By Ravi Shankar 1 Comment

We know how to quickly print an email message in Outlook 2016, 2013 & 2010. And in this tutorial we will be seeing the steps required for printing the list of emails in Inbox or any folder. This would be quite useful when you have daily task schedule meeting with your team and the tasks for each individual is allocated based on the emails received for that day.

Click the File menu and select Print from the menu list.

Then navigate to Settings section and select Table Style from the list. This would only print heading information of the emails as displayed on your Inbox.

In case if you want to include other columns in the list then you can use the View –> Change View Settings to pick the desired columns.

Different ways to find bookmarks in Word

October 10, 2015 By Ravi Shankar Leave a Comment

We had earlier seen about the steps required to insert bookmark in Word 2016, 2013 & 2010. This article explains the different ways to find out and navigate to bookmarks in a Word document.

Bookmark Option

Users can quickly launch the Bookmark option by pressing Ctrl + Shift + F5. Bookmark option allows users to create new bookmark as well as navigate to existing bookmark. In the Bookmark option window, you can navigate to a bookmark by either by double clicking on the name or by selecting the name then clicking the Go To button.

Find and Replace Dialog

Users can also navigate to bookmark using the Find and Replace dialog. Press F5 to launch Find and Replace dialog, then click GoTo tab and enter bookmark name and press Enter.

And if you have created many bookmarks and don’t remember the name of the bookmark then you can you pick it from the bookmark list. In the Go to what option, select Bookmark from the option list. A drop down list would be appear below the Enter bookmark name with list of available bookmarks. Pick the bookmark name from the list and click the Go To option.

Show or hide scroll bars in Word

October 10, 2015 By Ravi Shankar 5 Comments

In this tutorial we are going to see how to show or hide scrollbars in Word 2016, 2013 & 2010. Microsoft Word users can use the settings available as Word Options to show or hide vertical and horizontal bars.

Display Settings – Horizontal and Vertical Scroll bars

Click the File menu –> Options, this would display the Word Options window.

In the Word Options window, click Advanced tab and scroll down to Display section. Now you can show or hide scroll bars using the check boxes with label as “Show horizontal scroll bar” and “Show vertical scroll bar”. After making changes to the required check boxes, click OK button to confirm and save the changes.

Quickly print emails and attachments in Outlook

October 10, 2015 By Ravi Shankar Leave a Comment

Outlook 2016, 2013 and Outlook 2010 allow users to quickly print email & attachments using quick print options available as part of context menu. This is quite useful when you do not want to open an email and print the attachments.

Enable default printer

First you need to enable the default printer under Print options. Click File menu –> Print

In the Print screen, click Print Options button and mark the check box with caption as “Print attached files. Attachments will print to the default printer only.”

Quick Print in Outlook 2013 and Outlook 2010

Now you can navigate to the email with attachment. Right click and select Quick Print from the right click context menu.

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