Ravi Shankar

Tweaking Apps

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Turn off automatically created border lines in Word

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Word 2016, 2013 and 2010 have a feature that allows users to automatically create border lines by just typing the character three times. For example if you type dash (-) three times and press enter key in a document, Word will automatically draw a border line with dash character. This is useful when your want to quickly draw border lines in your document.

AutoFormat As You Type – Border lines

Word application allows also users to turn off this feature using the Proofing options. Click the File menu then Options link. In Word Options window, click AutoCorrect options button under Proofing tab.

Word 2010 Autocorrect options

Then in the AutoCorrect window, navigate to Apply as you type section under AutoFormat As You Type tab. Now un mark the check box with label as Border lines. Click Ok button to confirm and save the changes.

AutoFormat As You Type Border lines

Quickly turn off border line feature

You can quickly turn off border line feature using the AutoCorrect Context menu Options. Type the character 3 times and press enter to draw the border line. Now select “Stop Automatically Creating Border lines” option from the drop down list.

Stop Automatically Creating Border lines

If you want to temporarily stop creating border line just for one or two occurrences then you press Ctrl + Z to undo the changes.

How to use AutoText template in Outlook

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We had already seen about creating email templates to avoid repetitive work in Outlook 2016, 2013 and 2010. Auto Text is another template like feature that allows users store pre defined text which gets highlighted when you start typing the first few lines of the text and pressing Enter key will automatically populate the text.

Creating Auto Text entry in Outlook

You can create AutoText templates for the text which gets used very often when you are writing an email in Outlook. For example, if you send lot of emails to your subscribers then you can add some thing like “Dear readers” as a AutoText entry. This can be done by typing Dear readers in New Message window, then press Alt + F3 after selecting the text. This would display the following Create New Building Block window.

Create New Building Block

You can provide a description for your new entry and click Ok button. Now when you start typing first few letters of “Dear Readers”, Outlook will start highlighting the AutoText entry as shown below.

Example AutoText Entry

On Pressing Enter key, “Dear Readers” will be automatically populated in the message window.

Manage AutoText entries in Outlook

Users of Outlook can manage AutoText entries by using option available as part of Insert menu. Click the Insert menu in New Message window, then Quick Parts –> AutoText. Right clicking on the AutoText entries will display menu list with Organize and Delete option.

Organize and Delete

 

Using the Building Blocks Organizer, users can Edit, Delete and Insert AutoText entries in Outlook 2010.

Building Blocks Organizer

How to create timeline using Word

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Word 2016, 2013 & 2010 have a feature that helps users to create timeline in a Word document. Listed below the steps that can be followed for creating a timeline.

Step 1: Navigate to Insert menu, click the SmartArt option under Illustrations section

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Step 2: This would display the following Choose a SmartArt Graphic window as shown below.

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Step 3: Click the Process section then scroll down and select a timeline option.

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You can either select Circle Accent Timeline or Basic Timeline.

Step 4: A window for typing the timeline text will be displayed along with the Timeline as shown below. This window allows you to type the text for the timeline.

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For example if you wanted to make a timeline for Word Cup T20 Cricket Winners.

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A finished timeline will look as shown below.

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Create Shortcut for Google Chrome Extension

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In this tutorial we will cover the steps required for creating a shortcut for a Google Chrome Extension. If you like a chrome extension and you intend to use it quite often then you can create shortcuts to access the extension.

Open a new tab page in Google Chrome and right click on the extension for which you want to create a shortcut say for extension like Google Docs. This would display the following list of menus.

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Now select the Create shortcut option from the menu list.

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In the Create application shortcuts window, select the places where you want to create shortcuts like Desktop, Start menu and Quick launch bar and click on the Create button. And now you could see the shortcuts getting created in the selected places.

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