Gmail – Ravi Shankar

One way of organising Gmail Inbox using the Filter option available as part of the settings. Let us say you want to move all your “Amazon” related emails from Gmail Inbox to another label.

Navigate to Gamil Settings then “See all settings”

Click “Create a new filter” option under Filter and Blocked Address tab.

In the From field enter “Amazon” or the address/mails which you want to move from your Inbox then click “Create filter”

I have gone with the above option, Skip the Inbox, Mark as read, Move the emails to a label “Amazon”. To apply this filter immediately, select “Also apply filter to matching conversation.

Now all the matching emails will be moved to the “Amazon” folder and marked as unread. Initially this operation might take time depending upon the no of emails matching the filter criteria. Any new email matching the filter condition will be automatically moved to this label.

Gmail provides similar feature like Outlook which can be used to recall a message. This feature can be enabled using Gmail Settings.

1. Logon to your Gmail account.

2. Click on the Settings link available at the top right hand corner next to your email id.

3. In Settings screen, navigate to Labs section.

4. Scroll down to Undo Send section and select the Enable radio option and Click Save changes button to apply the changes.

5. In the General section, navigate to Undo Send section and set the cancellation period. The available values are 10 and 20 seconds. This specifies the time before which you can use the recall or undo send feature. Click on the Save changes button.

Now if you send any email message, Gmail will display a Undo link as shown below.

If you click on the Undo link, the email message will be recalled. This Undo link will be available only for the time period specified in the Gmail General Settings.

De-Clutter Gmail Inbox using filters.

How to recall a message in Gmail