Insert

How to add filename to footer in Word

October 15, 2015 By Ravi Shankar Leave a Comment

Word 2016, 2013 and 2010 allows users to add filename to the footer section using Quick Parts. For example, if you want add filename in a three column footer then you can do the following.

Insert Footer

In the Word document, navigate to Insert menu, click the Footer option and pick Blank (Three Columns) from drop down list.

Insert filename in Footer

After selecting the column where you want to insert filename, navigate to Quick Parts under Text section and click the Filed menu option.

In the Filed window, select Filename under Field names and choose your preferred format i.e. Uppercase, Lowercase, First capital, Title case and None.

If you want to add path to the filename then navigate to Fields options section and tick the check box with label as Add path to filename. Click OK button to confirm and save the changes. Now your Footer section will reflect the filename with the path.

Update filename in Footer

In future if you change the name of the file then you can update the footer with the new filename by right clicking on the filename section and selecting Update Filed menu option.

Prevent automatic insertion of current date in Word

October 13, 2015 By Ravi Shankar 9 Comments

This is in reference to a query posted by one of the blog reader on “how to prevent the date field getting automatically updated with the current date in a Word document. We had already seen the steps required to insert current date or modify date format for the date in Word 2016, 2013 & 2010. Similarly you can stop Word from the changing the date to the system date by following the below simple steps

Step 1: Open the document with the date field.

Step 2: Select the date field then click the Insert menu and navigate to Text section.

Step 3: Click the Date & Time option available under Text section.

Step 4: In the Date and Time window, un mark the check box with label as Update automatically then click OK button to confirm and save the changes.

By this way Word users can stop automatic update of date field to the current date.

Insert and Save watermark in Microsoft Word

October 1, 2015 By Ravi Shankar Leave a Comment

In this tutorial we see the steps required to Insert, Save watermark in Word 2013, Word 2010 and Word 2007. Word users can insert a watermark in a document using the option available as part of the Page Layout menu.

Insert Custom Watermark in Word 2016, Word 2013 , Word 2010 and Word 2007

Step 1: Click on the Page Layout (Word 2010 and Word 2007) / Design (Word 2016 and Word 2013) menu then navigate to the Page Background section.

Step 2: Click the Watermark drop down under the Page Background section.

Step 3: Click the Custom Watermark option to add your own text for the Watermark.

Step 4: Now enter your text by selecting Text Watermark radio option and providing the required Text. Click the Apply button to add the Watermark to the document.

Insert Picture Watermark in Word document

If you want to insert picture watermark in the document then In the Printed Watermark window, choose Picture watermark radio option and select the logo that needs to be added as watermark. Then select appropriate Scale and Washout option for the Watermark. In this example, I have selected the logo of Digital Answers blog.

Step 5: Click Apply to have the preview of the Watermark. And if you are satisfied with the changes then click the OK button.

Save Watermark in Word 2013, Word 2010 and Word 2007

Step 1: Double click the Header section of document and select the Watermark as shown below.

Step 2: Click the Design menu (Word 2013) or Page Layout menu (Word 2010 and Word 2007) and navigate to the Watermark option under Page Background section. Then select Save Selection to Watermark Gallery from the drop down.

Step 3: In the Create New Building Block window, enter name for the Watermark and click OK button.

Newly saved Watermark should now be available as part of the Gallery.

Insert PDF file in to word document in Word 2013 & Word 2010

September 15, 2015 By Ravi Shankar Leave a Comment

This tutorial provides the instruction for inserting the content of PDF file in to a word document in Word 2013 & Word 2010. Please note that this feature in Word 2010 has limitation and will insert only the first page of the PDF file in to Word document.

Click the Insert menu in Word then navigate to Text section. Click the down arrow available for Object and select Object from the drop down list.

In the following Object dialog, navigate to Create from file tab.

Then click the browse button and select the PDF file that needs to be inserted and click the OK button.

This would insert the first page of the PDF document in to the Word document.

If you want a link to be created to PDF document then mark the check box with label as Link to file. Checking Display as icon would insert an icon with link to the PDF file a shown below.

How to Insert, Delete, Customize Comments in Excel

July 22, 2015 By Ravi Shankar 8 Comments

This tutorial provides information on the comment feature available in Excel 2013 & Excel 2010. The following will be covered as part of this tutorial.

How to insert comment
Customize the comment box
Navigate between Comments
Delete Comment

How to insert comment

Excel allows users to insert comment using the options available as part of the Review menu. But if you want to quickly insert then right click on the cell and select Insert Comment from the listed menus.

Customize Comment

A typical comment box in Excel is as shown below.

In order to change the name that appears on the Comment box, click on the File menu then the Option link then in the General tab, navigate to Personalize your copy if Microsoft Office and enter your desired name in the User name box. Click OK button to save the changes. Now the entered name will appear when you Insert new Comments.

Similarly if you want to change the Font Style used in Comment box then select then right click on the Comment box and select Format Comment menu option.

The Format Comment window allows you change the Comments Font Style.

Navigate between Comments

If you have more than one comment inserted in the Excel worksheet and you want to navigate between the comments then you can use the menu options available as part of the Comment section under Review menu. The list option includes Show All Comments, Previous and Next.

Delete Comment

A Comment can be quickly deleted are hidden by right clicking on the cell and selecting the required menu option. You can also use the menu option available as part of the Comments section under Review menu.

By this way you can Insert, customise, navigate and delete comments in Excel 2013 and Excel 2010

How to insert horizontal line in Word

January 7, 2013 By Ravi Shankar 5 Comments

Listed below are the steps required for inserting horizontal line in Word 2013.

Step 1: Open the document where you want to add horizontal line in Word 2013.

Step 2: Position mouse cursor at the point of insertion.

Step 3: Navigate to the Paragraph section in the Home menu.

Step 4: Click the Border menu option and select Horizontal line from drop down menu list.

This should insert a horizontal line at the current cursor position as shown below.

How to insert watermark in Word 2011 Mac

October 21, 2011 By Ravi Shankar Leave a Comment

It is always recommended to insert watermark in your confidential document and this article explains how to add watermark in Word 2011 for Mac.

Click the Layout menu and navigate to Page Background section.

Click the Watermark option to launch the Insert Watermark window.

If you want to add your company logo as Watermark then select Picture radio option then browse and select the the logo using the Select Picture button. Picture Watermark also provides Washout and Scale option.

If you want to add text as a Watermark for the document then select Text radio option and enter the watermark text. Text Watermark provides user with different options such as Font Style, Transparency and Orientation.

Insert slide number in Keynote on Mac OS X Lion

October 19, 2011 By Ravi Shankar Leave a Comment

In this short tutorial we will see how to insert slide number in Keynote on Mac OS X Lion system. Keynote users can insert slide number using the option available as part of the Slide menu.

Click the Slide menu and select Show Slide Number on All Slides. This would display the number at the bottom of the slide. And if you do not want to display the slide number then again click Slide menu and select Hide Slide Numbers on All Slides.