Microsoft Outlook

Turn off display search as you type in Microsoft Outlook

November 22, 2015 By Ravi Shankar Leave a Comment

Microsoft Outlook provides option to display search results as we type the text in search box. This is a useful feature but if you think the real-time search result is a distraction then you can disable “display search as you type” feature using Search options. Listed below are steps to turn off this feature in Outlook 2016, Outlook 2013, Outlook 2010 and Outlook 2007

Outlook 2016, Outlook 2013 and Outlook 2010

Click File menu, select Options from the list.

In the Options window, click Search Options and navigate to Results section.

Un mark the check box with caption as “When possible, display results as the query is typed”

Outlook 2007

And to disable this feature, click on the drop down arrow available in the search box. This would display the following menus

Navigate to Search Options and click it open the Search Option dialog box.

The search section has an option for enabling or disabling the display search results as I type. By un ticking the checkbox this feature can be disabled.

Also See: 15 tips to use Google search effectively

Outlook 2013, Outlook 2010 and Outlook 2007 – Clear email addresses in auto complete list

May 21, 2015 By Ravi Shankar 3 Comments

Microsoft Outlook suggest names while typing in To or Cc or Bcc fields. This is useful when you want to quite include already used email address. But there would be scenarios where you would like to disable this feature. Outlook provides option to turn on/off suggestion and also clear Auto-Complete list (available only in Outlook 2013 and Outlook 2010). Listed below are the steps turn off suggesting names in Outlook 2013, Outlook 2010 and Outlook 2007

Outlook 2013 and Outlook 2010

Click File menu then Options followed by Mail tab.

In the Mail Options screen, navigate to Send messages section and un mark the check box with caption as “Use Auto-Complete List to suggest names when typing in the To, Cc and Bcc lines”. If you want to just clear the listed names then click Empty Auto-Complete List option.

Outlook 2007

In order disable this feature in Outlook 2007, navigate to Tools menu and select Options from the menu list. This would display the Options dialog box

And click on the Email Options button and then the Advanced Email Options

This would display the following Advanced E-mail Options dialog box. And by un checking Suggest names while completing To, Cc, and Bcc fields, complete names feature would be displayed.

Also See: Missing BCC field in Outlook 2013

Change message format in Outlook 2007, 2010, 2013 and Outlook 2011 for Mac

May 2, 2015 By Ravi Shankar 3 Comments

Microsoft Outlook allows users to receive and send emails in their preferred email format. The three email formats provided to the users are HTML, Rich Text and Plain Text. This tutorial is about the steps required to change email format in Outlook.

Change message format in Outlook 2010 and Outlook 2013

The message format of email message in Outlook 2010 and Outlook 2013 can be changed using the Format Text menu option. This option is available as part of the compose new message window. To access the Format Text option, In the new message window, navigate to Format Text menu and then to Format section.

And using HTML, Plain Text and Rich Text menu options, one change the Format while composing a new email message.

HTML

This email messages can contain formatting and compatible with most of the email readers.

Plain Text

Plain Text messages contain no formatting but can be read by every one.

Rich Text

Rich Text messages contain formatting but are compatible with Microsoft Outlook and Microsoft Exchange.

Outlook 2010 also provides option for changing the default format for new messages. This can be done using the Mail Options. To change the format for compose messages, click File menu and then Options link. In the Outlook Options window, click Mail Options and then navigate to Compose messages section.

Using the Compose messages in this format, you can set the default format for new messages. After selecting desired value, click OK to apply and save the changes.

Message format in Outlook 2007

In Outlook 2007 message or mail format can be changed to any of the following three types

HTML
Rich Text
Plain Text

These options can be set depending upon user preferences. This setting can be accessed using Tools -> Options menu.

The options dialog box will display a Mail Format. Under Mail Format tab, the Message format contains drop down control – Compose in this message format, where you can specify format values such as HTML, Plain Text or Rich Text.

Change email message formatting in Outlook 2011 for Mac

Outlook 2011 for Mac allows users can send a new email message either in HTML or Plain Format. Users can change the email message format using the Message Options.

New message Outlook 2011

Click the Create a new message icon available under the Home menu. Then click the Options tab in the New Message Window.

Message Options Outlook 2011

The default composing email format in Outlook 2011 is set to HTML. If you want to change the format to plain then click the grey button next HTML.

Change new message format Outlook 2011

Similarly if you want to change it from Plain to HTML then click the grey button before Plain

Outlook 2011 Preferences

Outlook 2011 for Mac also provides users with option for changing the default HTML format to Plain. Click the Outlook menu and select Preferences from the menu list.

In the Preferences window, click Composing available under Email preferences.

Composing Preferences in Outlook 2011

Navigate to Format and account section under Composing Preferences and un mark the check box with label as Compose messages in HTML by default. This would turn off the default HTML format for new composing message.

HTML message format in Outlook 2011 for Mac

Also See: How to always read mail in plain text using Outlook 2010