Outlook

Disable permanently delete items warning message in Outlook

November 22, 2015 By Ravi Shankar Leave a Comment

Outlook displays a warning message when deleting outlook emails. It displays a dialog box with message “Are you sure that you want permanently delete the selected items” as shown below

This is very useful warning option for the users before deleting the mail items permanently. But If you do not want to see the permanently deleted warning message then turn off or disable this warning message.

Disable warning message in Outlook 2016, Outlook 2013 and Outlook 2010

Click on the File menu –> Options and navigate to Advanced tab.

Scroll down to Other section and clear the checkbox with label as Prompt for confirmation before permanently deleting items. Click OK to save the changes.

Turn off permanently delete warning message in Outlook 2007

This warning message can be disabled in Outlook 2007 by using Tools –> Options.

Go to Tools –> Options and select Other tab.

Click on the Advanced Options button. The following Advanced Options window would be displayed.

Uncheck the “Warn before permanently deleting items” to disable the warning message.

Also See: How to turn off send without attachments warning message in Outlook

Disable sending a read receipt in Outlook

November 9, 2015 By Ravi Shankar 5 Comments

Microsoft Outlook will send a read receipt when a new message requests for read receipt. Sending read receipt option is by default enabled in Outlook. And if you do not want to send a read receipt request then you can disable using the options available as part of Outlook settings. Listed below are the steps to disable sending read receipt in Outlook 2016, 2013 and Outlook 2010

Step 1: Click File menu and select Options from the menu list.

Step 2: In the Options window, click to Mail tab and screen down to Tracking section.

Step 3: Select the radio option “Never send a read receipt” under “For any message received that includes a read receipt request”

Step 4: Click OK to confirm and save the changes.

Demo Video – Disable sending read receipt in Outlook 2010

Also See: Request for delivery message and receipt message in Outlook

How to change startup folder in Outlook

October 31, 2015 By Ravi Shankar Leave a Comment

When we launch Microsoft Outlook, the default startup folder will be Inbox.

The startup folder can be changed to your preferred choice using outlook options menu. Listed below are the steps to change the startup folder in Outlook 2016, 2013, Outlook 2010 and Outlook 2007.

Change startup folder in Outlook 2016, 2013 and Outlook 2010

In Outlook 2016, 2013 and Outlook 2010 the startup folder can be using the settings available as part of Advanced Mail options.

Click on the File menu –> Options link and navigate to the Advanced options

In Outlook start and exit section, using the Start Outlook in this folder field you can specify the startup folder. If you want to select a different folder other than Inbox then click on the Browse button and using the Select Folder dialog box you choose the required folder. Click OK button to select the folder. To save the changes, click on the OK button in the Advanced Options screen.

For example, you attend lot of meeting and want to start your day with list of meetings that is scheduled for that day. So you want to have Calendar as the startup folder in Outlook.

Click the File menu –> Options link then click the Advanced tab under Outlook Options window. In the Advanced Options, navigate to Outlook start and exit section.

Click the Browse button and select Calendar from the displayed items.

Then click Ok button to confirm and save the changes. By this way Outlook 2010 users can set Calendar as the startup folder.

Changing startup folder in Outlook 2007

Go to Tools –> Options –> Other tab and click on the Advanced button

In the Advanced Options dialog box under General settings, you can specify the value for Startup in the folder

The new folder can be selected using the Browse button.

select the new folder and click OK to save the changes.

Also See: Auto launch Outlook at Windows Startup

Save messages in sent items folder in Outlook

August 12, 2015 By Ravi Shankar 7 Comments

Microsoft Outlook automatically saves the sent messages in sent items folder. But if you do not want to automatically save the sent messages then you can turn off this feature using Outlook Options. Listed below are steps to enable or disable saving copies of messages in Sent Items folder in Outlook 2013, Outlook 2010 and Outlook 2007.

Outlook 2013 and Outlook 2010

Click the File menu –> click the Options link . In the Options window select the Mail tab and scroll down to Save Messages section.

You can turn off or disable the save sent messages sent items folder by un marking the checkbox with label as Save copies of messages in the Sent Items folder.

Save message in Sent Items for single message in Outlook 2013 and Outlook 2010

The above settings would affect all the message but if you want to specify only for selected messages then you can use the options available as part of Message window.

In the message window, navigate to Options menu then to the more options section.

Click the down arrow available below the Save Sent Item To menu option.

The different options that are available are

Use Default Folder – This would save the sent messages in the default sent items folder.

Other Folder – This allows users to specify the folder where this messages needs to be saved.

Do Not Save – This will not save the sent messages to any folder.

Outlook 2007

In Outlook 2007 to enable or disable “Save copies of messages in Sent Item folder”, Click Tools ->Options -> Email Options

Under Message Handling section, by checking Save copies of messages in Sent Items folder, messages that are being sent would be saved to Sent Items folder.

Also See: How to automatically save messages in Outlook 2010

How to set default email account in Outlook 2013 and Outlook 2010

December 14, 2014 By Ravi Shankar Leave a Comment

When you have multiple email accounts configured in Outlook 2010 and you want to set a default email account then you can use Account Settings to specify the default mail account. This is quite useful when you want have a specific account to be default while composing a new email message. Listed below are the steps to specify default email account in Outlook 2013 and Outlook 2010

Step 1: Click File menu then select Info from the menu list

Step 2: In the Info screen select Account Settings

Step 3: Then navigate to Email tab in Account Settings window.

Step 4: Now select the Account which needs to the default email account and click on the Set as Default link. This link will be enabled only after selecting an email account and which is not already set as default.

Also See: Change message format in Outlook 2007, 2010, 2013 and Outlook 2011 for Mac

How to enable auto spell check in Outlook 2013, 2010, 2007

October 12, 2014 By Ravi Shankar Leave a Comment

Microsoft Outlook provides auto spell check similar to the auto spell feature available in Word. Listed below are the steps to enable spell check feature as you type message in Outlook 2013, Outlook 2010 and Outlook 2007.

Enable auto spell check as you type in Outlook 2013 and Outlook 2010

Click File menu and select Options from the list.

In the Outlook Options window, click Editor Options under Compose messages section in Mail tab.

Navigate to “When correcting spelling in Outlook section” and make sure to enable check box with caption as “Check spelling as you type”

Turn on check spelling as you type in Outlook 2007

In Outlook 2007, click Tools -> Options menu

Under Mail Format click on the Editor Options button. This would display the Editor Options window. Click on the Proofing section and tick the check box Check spelling as you type under When correcting spelling in Outlook section. This would enable the auto spell check in Outlook 2007.

Also See: How to enable automatic spell check in Microsoft Word

How to hide date and time when viewing notes in Outlook

October 12, 2014 By Ravi Shankar Leave a Comment

Microsoft Outlook notes displays the date and time at the bottom of the note. And outlook also provides option for displaying as well as hiding the date and time information.

Listed below are the steps to turn of display of date and time when viewing notes in Outlook 2013, Outlook 2010 and Outlook 2007.

Outlook 2013 and Outlook 2010

To turn off the display of date time in Outlook 2013, Outlook 2010 notes, Click on the File menu –> Options. Navigate to Notes and Journal tab and under Notes options

un tick the check box Show date and time that the Note was last modified. Click Ok to save this change. Now the notes will be displayed with out the last modified date and time as shown below.

Disable display of date and time in Outlook 2007 notes

In Outlook 2007, this option is available under Tools –> Options –> Other tab –> Advanced Options.

In Advanced Options window under Appearance options, a check box “When viewing Notes, show time and date” is available. By selecting this checkbox, the time and date will be displayed when viewing notes.

If the checkbox is unselected then time and date information will not be displayed when viewing the notes

Also See: How to change notes colour, size and font in Outlook