Ravi Shankar

Tweaking Apps

Word 2011

How to add YouTube video to Word 2011.

By Leave a Comment

In this tutorial we are going to see the steps required for adding videos from Youtube in Word 2011 for Mac. In Office 2011 you can not directly embed YouTube video URL. If you want to insert videos then you need to the following.

  • first download the video using third party software
  • Insert the downloaded file using Media option in Word 2011.

Download YouTube Video using third party software.

Step 1: Open http://www.mediaconverter.org/ for downloading the video from YouTube (You can also use other third party software).

201308080828.jpg

Step 2: Click Enter a link option and add the YouTube URL then click Ok button.

201308080839.jpg

201308080839.jpg

Step 3: In the media converter wizard, click go to the next step button.

201308080842.jpg

Step 4: Select the type output file. Since this is on Mac, we have gone with MP4 format. After selecting the output file format, click start conversion button.

201308080846.jpg

You should see the following status message on the media converter page.

201308080849.jpg

Step 5: Click the download link to download the converted file on to your Mac.

201308080850.jpg

Insert downloaded video file in Word 2011

Step 1: Launch Word 2011, click Insert menu and select Movie from file under Movie.

201308080856.jpg

Step 2: In the “Insert Movie or Audio” screen, select downloaded YouTube video and click Choose button.

201308080857.jpg

Now you should be able to see and play the video in your document.

201308080859.jpg

How to convert text to table in Word 2011 for Mac

By 2 Comments

Word 2011 for Mac has a feature that allow users to convert selected text to table. Let us see how to convert the below text to a table using Convert Text to Table feature.

201306100552.jpg

Step 1: Select the text and click Table menu.

201306100602.jpg

Step 2: In the Table menu list, navigate to Convert and select Convert Text to Table option. This would display the Convert Text to Table window as shown below.

201306100604.jpg

Step 3: The example texts are separated using Tabs, navigate to Separate text at section and choose Tabs from the available option. This should automatically detect the rows and columns if the text are only separated by tab. If you are using other delimiters then choose appropriate separators for conversion.

Step 4: Choose the AutoFit behaviour and increase the table size if you are planning to add more rows and columns. Click Ok to confirm and save the changes.

201306100608.jpg

How to add background for document in Word 2011 for Mac

By Leave a Comment

This tutorial is about the steps required to add background colour or picture to word document in Word 2011 for Mac.

Step 1: Launch the Word Application on Mac and click the Layout Option.

Step 2: In the Layout option, navigate to Page Background section and click the Colors option.

201306011549.jpg

Step 3: The Color drop down will provide different option for changing colours, setting fill effects. The default page background is set to No Fill. If you are looking for other colours other than the theme colours or Standard Colours then click the More Colours option.

201306011552.jpg

You can choose from Color Wheel, Color Sliders, Color Palettes, Image Palettes and Crayons.

Step 4: If you are interested set Patterns or select an image as background then click The Fill effects option.

201306011555.jpg

You can go for Gradient, Texture, Pattern or set background image.

201306011557.jpg

If you want to set background image for a paragraph instead whole document then select the paragraph and repeat the above steps.

How to insert watermark in Word 2011 Mac

By Leave a Comment

It is always recommended to insert watermark in your confidential document and this article explains how to add watermark in Word 2011 for Mac.

Click the Layout menu and navigate to Page Background section.

Watermark Word 2011 Mac

Click the Watermark option to launch the Insert Watermark window.

Insert Watermark Word 2011 Mac

If you want to add your company logo as Watermark then select Picture radio option then browse and select the the logo using the Select Picture button. Picture Watermark also provides Washout and Scale option.

Picture Watermark Word 2011 Mac

If you want to add text as a Watermark for the document then select Text radio option and enter the watermark text. Text Watermark provides user with different options such as Font Style, Transparency and Orientation.

Text Watermark Word 2011 Mac