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Outlook 2016

How to include original message in Outlook

December 8, 2015 By Ravi Shankar Leave a Comment

Microsoft Outlook users can include the original message while forwarding or replying to an email. The users can choose any one of the following options for original message

  • Do not include original message
  • Attach original message
  • Include original message text
  • Include and indent original message text
  • Prefix each line of the original message 

Listed below are the steps to access the message handling option in Outlook 2013, Outlook 2010 and Outlook 2007

Include original message in Outlook 2016, Outlook 2013 and Outlook 2010
Click File menu, select Options from the list.

Outlook Options

In the Outlook Options window, click Mail tab then scroll down Replies and and forwards section.

Replies and forwards option in Outlook 2013, Outlook 2010

Use the option “When replying to a message” and “When forward a message” to specify the option for original message.

Include Original Message in Outlook 2013, Outlook 2010

Include original message in Outlook 2007

Tools -> Options -> Email Options -> On replies and forwards section

Email Options in Outlook 2007Attach Original message in Outlook 2007

Using the drop down available under when replying to a message and When forwarding a message, you can choose any of the following values from drop down.

Include Original message text in Outlook

Also See: Close original message on reply or forward in Microsoft Outlook

Filed Under: MS Office, Outlook 2007, Outlook 2010, Outlook 2013, Outlook 2016 Tagged With: Attach Original Message, Email Options, Include Original message, Replies and Forwards

Disable permanently delete items warning message in Outlook

November 22, 2015 By Ravi Shankar Leave a Comment

Outlook displays a warning message when deleting outlook emails. It displays a dialog box with message “Are you sure that you want permanently delete the selected items” as shown below

Are you sure that you want to permanently delee the selected items in Outlook

This is very useful warning option for the users before deleting the mail items permanently. But If you do not want to see the permanently deleted warning message then turn off or disable this warning message.

Disable warning message in Outlook 2016, Outlook 2013 and Outlook 2010

Click on the File menu –> Options and navigate to Advanced tab.

Prompt for confirmation before permanently deleting items in Outlook 2013 and Outlook 2010

Scroll down to Other section and clear the checkbox with label as Prompt for confirmation before permanently deleting items. Click OK to save the changes.

 

Turn off permanently delete warning message in Outlook 2007

This warning message can be disabled in Outlook 2007 by using Tools –> Options.

Go to Tools –> Options and select Other tab.

Outlook 2007 Advanced Optons

Click on the Advanced Options button. The following Advanced Options window would be displayed.

Outlook 2007 Warn before permanenly deleting items

Uncheck the “Warn before permanently deleting items” to disable the warning message.

Also See: How to turn off send without attachments warning message in Outlook

Filed Under: MS Office, Outlook 2007, Outlook 2010, Outlook 2013, Outlook 2016 Tagged With: delete mail items, Deleted Items, Disable, Outlook, Turn Off, Warning Message

Turn off display search as you type in Microsoft Outlook

November 22, 2015 By Ravi Shankar Leave a Comment

Microsoft Outlook provides option to display search results as we type the text in search box. This is a useful feature but if you think the real-time search result is a distraction then you can disable “display search as you type” feature using Search options. Listed below are steps to turn off this feature in Outlook 2016, Outlook 2013, Outlook 2010 and Outlook 2007

display search as you type in Outlook 2013

Outlook 2016, Outlook 2013 and Outlook 2010

Click File menu, select Options from the list.

Options in Outlook 2013

In the Options window, click Search Options and navigate to Results section.

Search options in Outlook 2013

Un mark the check box with caption as “When possible, display results as the query is typed”

turn off display results as the query is typed in Outlook 2013

Outlook 2007

display search results as you type in Outlook 2007

 

And to disable this feature, click on the drop down arrow available in the search box. This would display the following menus

Search Options in Outlook 2007

 

Navigate to Search Options and click it open the Search Option dialog box.

display search results as I type

 

The search section has an option for enabling or disabling the display search results as I type. By un ticking the checkbox this feature can be disabled.

Also See: 15 tips to use Google search effectively

Filed Under: MS Office, Outlook 2007, Outlook 2010, Outlook 2013, Outlook 2016 Tagged With: disable search, Microsoft Outlook, search as you type, Turn off search

How to recall email message in Outlook

November 17, 2015 By Ravi Shankar 7 Comments

Recall message in Outlook 2016, 2013 and Outlook 2010

Outlook has a feature that lets users to recall a sent message. This can be done by accessing the Recall This Message option available as part of Actions drop down. This feature is quite useful If you had sent an e-mail message to an user with incorrect information and you want to recall that message or resend the e-mail message with correct information.

Step 1: Open the email message which needs to be recalled from the Sent Mail items folder.

Step 2: Navigate to Move section and click Actions dropdown and select Recall This Message… from the menu list

Recall This Message in Outlook 2013 and Outlook 2010

Step 3: In the Recall This Message dialog, select whether you want to Delete unread copies of this message or Delete unread copies and replace with a new message.

Deleate unread copies of this message

If you want to receive any acknowledgement then you can tick the check box with caption as Tell me if recall succeeds or fails for each recipient

Demo Video – Recall message in Outlook 2010

Recall email message in Outlook 2007

In Outlook 2007, Recall This Message option is available as part of Other options. Open the email message that needs to be recalled. Click Other Options and select Recall This Message from the drop down menu list.

Recall this message in Outlook 2007

On selecting Recall This Message the following dialog box would be displayed

image

You can select the the following options depending on your requirement

  • Delete unread copies of this message
  • Delete unread copies and replace with a new message

And if you want to receive any acknowledge for deleting the unread copies then you select the checkbox Tell me if recall succeeds or fails for each recipient.

Also See: How to recall  a message in Gmail

Filed Under: MS Office, Outlook 2007, Outlook 2010, Outlook 2013, Outlook 2016 Tagged With: email message, Outlook 2007, Outlook 2010, Outlook 2013, Recall Message

Disable sending a read receipt in Outlook

November 9, 2015 By Ravi Shankar 5 Comments

Microsoft Outlook will send a read receipt when a new message requests for read receipt. Sending read receipt option is by default enabled in Outlook. And if you do not want to send a read receipt request then you can disable using the options available as part of Outlook settings. Listed below are the steps to disable sending read receipt in Outlook 2016, 2013 and Outlook 2010

Step 1: Click File menu and select Options from the menu list.

Step 2: In the Options window, click to Mail tab and screen down to Tracking section.

Step 3: Select the radio option “Never send a read receipt” under “For any message received that includes a read receipt request”

Step 4: Click OK to confirm and save the changes.

image

Demo Video – Disable sending read receipt in Outlook 2010

 

Also See: Request for delivery message and receipt message in Outlook

Filed Under: MS Office, Outlook 2010, Outlook 2013, Outlook 2016 Tagged With: Disable, Outlook, read receipt, Sending Receipts

Add Resend and Recall to QAT in Outlook

November 1, 2015 By Ravi Shankar 2 Comments

This tutorial is about the steps required to add “Resend This Message” and “Recall This Message” to Quick Access Toolbar in Outlook 2016 & 2013. If you are frequently going to use resend and recall option then you can add it to QAT.

Step 1: Launch Outlook 2013, navigate to Sent emails folder.

Step 2: Open any sent message and navigate to Move section.

Actions Outlook 2013 Sent Message

Step 3: Click the Action drop down menu and Right click on Resend This Message menu option and select Add to Quick Access Toolbar from the right click menu list.

image

This should add Resend This Message to Quick Access Toolbar in Outlook 2013.

image

Step 4: Repeat the above step and choose Recall This Message from the Action dropdown for adding it to the Quick Access Toolbar.

image

Filed Under: MS Office, Outlook 2010, Outlook 2013, Outlook 2016 Tagged With: Quick Access Toolbar, Recall This Message, Resend This Message

How to change startup folder in Outlook

October 31, 2015 By Ravi Shankar Leave a Comment

When we launch Microsoft Outlook, the default startup folder will be Inbox.

Startup folder in Outlook

The startup folder can be changed to your preferred choice using outlook options menu. Listed below are the steps to change the startup folder in Outlook 2016, 2013, Outlook 2010 and Outlook 2007.

Change startup folder in Outlook 2016, 2013 and Outlook 2010

In Outlook 2016, 2013 and Outlook 2010 the startup folder can be using the settings available as part of Advanced Mail options.

Click on the File menu –> Options link and navigate to the Advanced options

Start outlook 2013 and Outlook 2010 with this folder

In Outlook start and exit section, using the Start Outlook in this folder field you can specify the startup folder. If you want to select a different folder other than Inbox then click on the Browse button and using the Select Folder dialog box you choose the required folder. Click OK button to select the folder. To save the changes, click on the OK button in the Advanced Options screen.

image

For example, you attend lot of meeting and want to start your day with list of meetings that is scheduled for that day. So you want to have Calendar as the startup folder in Outlook.

Click the File menu –> Options link then click the Advanced tab under Outlook Options window. In the Advanced Options, navigate to Outlook start and exit section.

image

Click the Browse button and select Calendar from the displayed items.

 Change startup folder to calendar in Outlook 2013 and Outlook 2010

Then click Ok button to confirm and save the changes. By this way Outlook 2010 users can set Calendar as the startup folder.

Changing startup folder in Outlook 2007

Go to Tools –> Options –> Other tab and click on the Advanced button

Advanced Options in Outlook 2007

In the Advanced Options dialog box under General settings, you can specify the value for Startup in the folder

Startup folder in Outlook 2007

The new folder can be selected using the Browse button.

Set startup folder to Calendar in Outlook 2007

select the new folder and click OK to save the changes.

Also See: Auto launch Outlook at Windows Startup

Filed Under: MS Office, Outlook 2007, Outlook 2010, Outlook 2016, Word 2013 Tagged With: Calendar, Change, Folder, Outlook, Outlook start and exit, Startups

Enable automatic downloading of pictures in Outlook

October 21, 2015 By Ravi Shankar 2 Comments

Pictures as part of email messages are not downloaded automatically in Outlook 2016 and 2013. You could see a message that says “Right click here to download the pictures. To help protect your privacy, Outlook prevented automatic download of some pictures in messages”

image

But if you are going to receive email messages from trusted source and want to enable automatic downloading of pictures then you can follow the below mentioned steps.

Step 1: Click the File menu and select Options from available menus.

Step 2: In the Outlook options window, click the Trust Center tab.

image

Step 3: Navigate to Microsoft Outlook Trust Center section and click Trust Center Settings.

image

Step 4: Click the Automatic Download option and unmark the check box with caption as “Don’t download pictures automatically in HTML e-mail messages or RSS items”

Step 5: Click Ok button to confirm and save the changes.

Filed Under: MS Office, Outlook 2013, Outlook 2016 Tagged With: automatic download, Email Messages, HTML message, Outlook 2013, Pictures, Privacy Setting, Trust Center

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