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Ravi Shankar

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MS Office

Go To specific page number in Word

By Ravi Shankar 5 Comments

In Word 2013 and Word 2010 you can go to specific page in the Word document using the Find and Replace dialog.

To display the Find and Replace dialog, Navigate to Home menu and click on the drop down arrow under Find menu.

Go To option in Word 2013 and Word 2010

Another shortcut for launching Find and Replace is by pressing Ctrl + G.

Find and Replace in Word 2013 and Word 2010

Navigate Go To tab and select Page option for Go to what and specify the page number under the textbox available under Enter page number label.

Also See: Insert and Save watermark in Microsoft Word

Filed Under: MS Office, Word 2010, Word 2013 Tagged With: Go To, Office 2010, Page Number, Tips, Word 2010, Word 2013

Autocorrect in Word – Replace text as you type

By Ravi Shankar Leave a Comment

Autocorrect in Microsoft Word 2016, Word 2013, 2010 and 2007 has a feature called replace any text as you type. This tutorial provides an example for replacing text with text and image in Word document.

Replace text as you type in Word 2016, Word 2013, Word 2010 and Word 2007

In Word 2013 and Word 2010 you can access Proofing section by clicking File menu –> Options. To access AutoCorrect option in Word 2007 click on the Word Options and navigate to Proofing section.

Proofing section in Word document

And on clicking the AutoCorrect Options the following dialog box would be displayed. Under Replace text as you type, you can add the text which needs to be replaced it is typed in the Word Document.

Replace text as you type in Word

For example if you want dato be replaced with Digital Answers in word document, then add da to the left hand side and Digital Answers to right hand side then click Add button.

Replace text with text using Autcorrect

How to use autocorrect for replacing text with picture

Step 1: Navigate to Insert menu, click Pictures under illustrations section

Insert Pictures in Word 2013

Step 2: Using the Insert Picture dialog, select and add image to the document.

Select Picture Dialog in Word 2013

Step 3: Click File menu, select Options from the menu list.

Word Options in Word 2013

Step 4: In Word Option window, navigate to Proofing section and click AutoCorrect Options.

AutoCorrect Options in Word 2013

Step 5: Now enter the name under Replace text and make sure Formatted Text radio option is selected. (If you have not selected any image then this option will not be displayed)

Replace text as you type in Word 2013

Step 6: Click Add button to add the entry to AutoCorrect list. Then OK button on the AutoCorrect and Word Options to close the windows.

Now whenever you type the replace text, it will be automatically replaced with the image. If you are frequently going to insert company logo or your signature then you try this feature.

Formatted Text in Word 2013

Also See: Find Autocorrect entries file in Word 2010

Filed Under: MS Office, Technical, Word 2007, Word 2010, Word 2013, Word 2016 Tagged With: AutoCorrect, Proofing, Replace text as you type, replace text with image, Word Options

How to insert numeric symbols in Word

By Ravi Shankar Leave a Comment

In this tutorial, we are going to see the steps to required for inserting numeric symbols such as

?, ? in Word 2016 and Word 2013. This is in addition to earlier topic related with inserting symbol in a word document.

Insert numeric symbols in Microsoft Word

Step 1: From Home menu, navigate to the Insert menu.

Insert menu in Word 2013

Step 2: Then click the arrow pointing downwards under Symbol option and select More Symbols.

More Symbols in Word 2013

Step 3: In the Symbol window, click Font dropdown and select Yu Mincho from the list.

Symbol window in Word 2013

Also See: How to insert math symbol in Microsoft Word

Step 4: Scroll down the Yu Mincho symbol list and select numeric symbol that needs to be inserted in the document.

Numeric Symbol in Microsoft Word

You can also note down the shortcut key, if you are repeatedly going to use the symbol.

Shortcutkey for inserting symbol

Also See: How to insert check mark symbol in Microsoft Word

Filed Under: MS Office, Word 2013, Word 2016 Tagged With: insert symbol, Microsoft Word, Numeric Symbol, Word 2013

Remove author name from file properties in Word

By Ravi Shankar Leave a Comment

Word 2016 & 2013 users have an option to remove the author name that is displayed as part of File Properties. If you have created  a word document, right click on the file and selecting properties > Details tab should display the author’s name.

File Properties of Word document

Similarly if you navigate to File > Info, the Related People section should display the following information.

Word 2013 Info menu

How to remove author’s name from document properties

Listed below are the steps for removing the author’s name from document properties.

Step 1: After Creating/Editing the document, click File menu then Info menu.

Step 2: In the Info screen, navigate to Inspect Document section and select Inspect Document from Check for Issues dropdown.

Inspect Document in Word 2013

Step 3: Click the Inspect button in Document Inspector window.

Document Inspector in Word 2013

This would start inspecting your document.

image

Step 4: If your document contains Personal Information like Author then the following warning message will be displayed. Click Remove All button to clear the Document Properties and Author details.
Remove All Document Properties and Personal Information

You should see the following “Document properties and personal information were successfully removed” message.

image

Now if you navigate to Related People section in the Info screen, you will not find Author details.

image

And the same for the File Properties > Details tab as well (after saving the document with these changes).

image

 

Also See: Change the author name for Tracking Changes in Word 2010

Filed Under: MS Office, Word 2013, Word 2016 Tagged With: Document Inspector, File Properties, Remove Author, Word 2013

Export presentation handout notes to Word

By Ravi Shankar Leave a Comment

PowerPoint 2016 & 2013 users can use the export feature to create handout notes for their presentation in Word. This is quite useful when you want to quickly take print out of your presentation notes for all your audience.

Step 1: Open the presentation in PowerPoint 2013, click File menu and select Export option from the menu list.

PowerPoint 2013 Export

Step 2: Click Create Handouts under Create Handouts in Microsoft Word (Export Screen)

Create Handouts in Microsoft Word

This should display the following Send to Microsoft Word window.

Send to Microsoft

Step 3: Now choose the Page layout in Microsoft Word and specify whether you want to add slides to Microsoft Word document and just link to the slides.

Send to Microsoft Word Outline

Since I want only the text, I have gone with Outline only option.

Step 4: Click OK button to start exporting the presentation from PowerPoint to Microsoft Word.

This should launch a new word document with content from PowerPoint Presentation.

Filed Under: MS Office, PowerPoint 2010, PowerPoint 2013, PowerPoint 2016, Word 2013 Tagged With: Export, handout notes, PowerPoint 2013, Word 2013

What is a status bar in Word document

By Ravi Shankar Leave a Comment

image

Microsoft Word 2016, 2013 and 2010 displays a status bar at the bottom of a Word document. Word status bar displays information such word count, page number, line number, zoom, zoom slider, Language and many more details.

Status bar in Word 2013 and Word 2010

These details displayed on the word status bar can be configured by using the Customize Status Bar context menu. The Customize Status Bar can be accessed by right clicking the status bar.

Turn on or off status bar feature in Word 2013 and Word 2010

In order to turn on or turn off the display of a feature, You can check or un check on the left hand side of a feature.

Also See: Find out character count Microsoft Word document

Filed Under: MS Office, Word 2010, Word 2013, Word 2016 Tagged With: Customize, Office 2010, Status Bar, Word 2010, Word Status Bar

Different ways to link another document in Word

By Ravi Shankar Leave a Comment

Users of Word 2016 and 2013 can create a link to another document within their document using the Insert Object or Hyperlink feature. This is quite useful when you want to include reference documents inside your document.

Insert Object

Step 1: In the main document, navigate and place the cursor to the position where you want to insert the document.

Step 2: Click the Insert menu then the Object option available under Text section.

Insert Object Word 2013

Step 3: In the Object window, click Create from File tab and choose the required file via browse button.

image

Make sure to mark the check box with caption as “Display as icon”. If you want the changes to linked document to be reflected in your document then mark checkbox with label as Link to file.

Step 4: Click the OK button to confirm and save the changes. Now your document will have a link to the other document as shown below

image

Hyperlink

Another alternate way to link a word document is by creating hyperlink pointing to that document.

Step 1: Access the Insert Hyperlink window via the right click Context Menu or Hyperlink option under the Links (Insert menu)

Step 2: In the Link to section choose Existing File or Web Page then select Current Folder option under Look in section.

image

Step 3: Give a name to the Linked document by entering the name in Text to display and then pick the required document.

Step 4: Click Ok button to confirm and save the changes.

This should create a link to the document as shown below.

image

Filed Under: MS Office, Word 2013, Word 2016 Tagged With: Creat Hyperlink, Insert Object, Link document, Office 2013, Word 2013

How to print black and white in Word

By Ravi Shankar Leave a Comment

All programs do not provide option to choose the colour for printing pages. Word 2016 and Word 2013 users can print their coloured document in black and white using the option available as part of the Printer properties.

Step 1: Click the Fie menu and select Print from menu list.

Printer Properties in Word 2013

Step 2: Navigate to Printer section and click the Printer Properties.

Step 3: In the Printer Properties window, click the Paper/Quality tab.

Black and White Print Out in Word 2013

Step 4: Navigate to Colour section and mark the radio option with caption as Black & White. Then click OK button to confirm and save the changes.

Filed Under: MS Office, Word 2013, Word 2016 Tagged With: black and white, Print, Printer Properties, Word 2013

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