Word 2007

Autocorrect in Word – Replace text as you type

December 8, 2015 By Ravi Shankar Leave a Comment

Autocorrect in Microsoft Word 2016, Word 2013, 2010 and 2007 has a feature called replace any text as you type. This tutorial provides an example for replacing text with text and image in Word document.

Replace text as you type in Word 2016, Word 2013, Word 2010 and Word 2007

In Word 2013 and Word 2010 you can access Proofing section by clicking File menu –> Options. To access AutoCorrect option in Word 2007 click on the Word Options and navigate to Proofing section.

And on clicking the AutoCorrect Options the following dialog box would be displayed. Under Replace text as you type, you can add the text which needs to be replaced it is typed in the Word Document.

For example if you want dato be replaced with Digital Answers in word document, then add da to the left hand side and Digital Answers to right hand side then click Add button.

How to use autocorrect for replacing text with picture

Step 1: Navigate to Insert menu, click Pictures under illustrations section

Step 2: Using the Insert Picture dialog, select and add image to the document.

Step 3: Click File menu, select Options from the menu list.

Step 4: In Word Option window, navigate to Proofing section and click AutoCorrect Options.

Step 5: Now enter the name under Replace text and make sure Formatted Text radio option is selected. (If you have not selected any image then this option will not be displayed)

Step 6: Click Add button to add the entry to AutoCorrect list. Then OK button on the AutoCorrect and Word Options to close the windows.

Now whenever you type the replace text, it will be automatically replaced with the image. If you are frequently going to insert company logo or your signature then you try this feature.

Also See: Find Autocorrect entries file in Word 2010

Insert and Save watermark in Microsoft Word

October 1, 2015 By Ravi Shankar Leave a Comment

In this tutorial we see the steps required to Insert, Save watermark in Word 2013, Word 2010 and Word 2007. Word users can insert a watermark in a document using the option available as part of the Page Layout menu.

Insert Custom Watermark in Word 2016, Word 2013 , Word 2010 and Word 2007

Step 1: Click on the Page Layout (Word 2010 and Word 2007) / Design (Word 2016 and Word 2013) menu then navigate to the Page Background section.

Step 2: Click the Watermark drop down under the Page Background section.

Step 3: Click the Custom Watermark option to add your own text for the Watermark.

Step 4: Now enter your text by selecting Text Watermark radio option and providing the required Text. Click the Apply button to add the Watermark to the document.

Insert Picture Watermark in Word document

If you want to insert picture watermark in the document then In the Printed Watermark window, choose Picture watermark radio option and select the logo that needs to be added as watermark. Then select appropriate Scale and Washout option for the Watermark. In this example, I have selected the logo of Digital Answers blog.

Step 5: Click Apply to have the preview of the Watermark. And if you are satisfied with the changes then click the OK button.

Save Watermark in Word 2013, Word 2010 and Word 2007

Step 1: Double click the Header section of document and select the Watermark as shown below.

Step 2: Click the Design menu (Word 2013) or Page Layout menu (Word 2010 and Word 2007) and navigate to the Watermark option under Page Background section. Then select Save Selection to Watermark Gallery from the drop down.

Step 3: In the Create New Building Block window, enter name for the Watermark and click OK button.

Newly saved Watermark should now be available as part of the Gallery.

Add line numbers in Word 2013, Word 2010 and Word 2007

September 27, 2015 By Ravi Shankar Leave a Comment

Microsoft Word users can add line numbers to a word document using the options available as part of Page Layout menu. In this tutorial we will see the steps for adding line number in Word 2013 and Word 2011 for Mac.

How to add line numbers in Word 2007, Word 2010, Word 2013 and Word 2011 for Mac

Word 2007 Word 2010 and Word 2013

Word 2010 allows users to add line numbers to a word document. This can be done using the Page Layout menu option. For example if you have the following text in your document and you want insert line numbers for each line then you use this feature.

To add line numbers for above paragraph, from Home menu click the Page Layout menu option and then navigate to Page Setup section.

In the Page Layout section, click the drop down arrow next to Line Numbers menu option. This would display the following menu options.

Now select Continuous from the list available menus and this would insert the line numbers in the Word document as shown below

The other line numbers options includes

Restart Each Page – To restart line numbers after each page.
Restart Each Section – To restart line numbers after each section.
Suppress for Current Paragraph – to remove line numbers for the selected paragraph.

Word 2011 for Mac

Step 1: Open the document for which you want to add line number.

Step 2: Click Layout menu and navigate to Text Layout section.

Step 3: Now click the Line Numbers option under Text Layout. This should display the following drop down list.

Step 4: Select Continuous from the Line numbers drop down list to add line numbers. You can also customise Line numbers by use other options in the list.

If you are looking for advanced line number options then click More Line Numbering.

Display of line number in status bar

If you just want to find out the current line number while editing a document then you can use line number option available as part of status bar for this purpose.

Word 2007, Word 2010 and Word 2013

Microsoft Word 2007 and Word 2010 provides option to display the line numbers in a word document. This would be a useful feature when you want to restrict your content based on the number of lines written in the document. If the status bar does not show the line numbers, then right click on the Status bar and select Line number.

After selecting Line Number option in the Customize Status Bar context menu, the status bar would display the line number as shown below.

Word 2011 for Mac

Word 2011 for Mac does not support the display of line number in status bar. This option is available in Window’s version of Microsoft Word but not in Mac OS X.

Also See: How to auto populate random sentences in Word 2010

How to change default Auto Recover file location in Word

August 11, 2015 By Ravi Shankar 1 Comment

Microsoft has an auto recover feature using which a word document can be retrieved after an unplanned disruptions, such as a power outage or a crash. The word document gets saved to a default location during such as disruptions. If you want to change the default Auto Recover file location then you can use Word Advanced Options. Listed below procedure to change the default auto recover location in Word 2007, Word 2010 and Word 2013.

Change auto recover file location in Word 2013 and Word 2010

To the change the default Auto Recover file location in Word 2010 and Word 2013, click the File menu –> Options link. And then navigate to the Save tab. Under the Save documents, there is option for for specifying the Auto recover file location. This can be done by typing the required folder location in the text field available next to the label Auto Recover file location. You can also use the Browse button to locate the required folder. After the specifying the folder, click OK to apply the changes to the file location.

Auto Recover file location in Word 2007

The settings in Word 2007 can be accessed through Word Options -> Save menu

Under Save documents section, navigate to AutoRecover file location and specify the new location.

Also See: How to recover saved WiFi password on WIndows 7

How to turn on the automatic spell check in Word

June 16, 2015 By Ravi Shankar

In general Microsoft Office products provides options for automatic spell checkand you can find this feature in Word 2007, Word 2010, Word 2013 and Word 2016. This feature can be turned on or off using Microsoft Word options.

Click on the File menu –> Options (In Word 2007 it is under Office button –> Word Options)

Select Proofing options and navigate to When correcting spelling and grammar in Word section. This has a checkbox with label as Check spelling as you type. By checking this field, you can turn on the automatic spell check as you type in Word 2010.

Updated with readers comment, this seems to have solved the problem for most of the users- Thank You Maria. Find below the screen shot for the same

Spelling and grammar check in Word 2016, Word 2013 and Word 2010

The Review menu in Word 2013 has the option to check for spelling and grammar errors. Let us say you want to run through a document for spelling and grammatical errors then you can navigate to Review menu and click the Spelling and Grammar option under Proofing section.

If there any errors in the document then you should see a sidebar showing the error staring from the current page.

This should provide you with an option to Ignore or Change the error as shown in the above screenshot along with the suggestion. Once you choose either Ignore or Change, the next error will be display and this process would continue till there are no more errors left in the document.

In case you want to change the language used for Spell Check to English (United Kingdom) then you can use the language box available at the bottom of Spelling and Grammar sidebar.

If there no more errors left in the document then you should notice the following Spelling and grammar complete message.

How to hide spelling and grammar errors in Word

Word users can hide spelling and grammar errors clicking File menu –> Options link. (In Word 2007 it is under Office button –> Word Options)

Navigate to Proofing Options and scroll down Exception for section. Under this section there are check box available to hide spelling errors and grammar errors.

Disable highlighting spelling and grammatical errors

If your word document does not highlight the spelling and grammatical errorsthen probably you can check the settings mentioned below.

Let us say you have the following sentence with spelling and grammar errors and currently these errors are not highlighted.

Select the sentence and click the Review menu and navigate to Language section.

Select Set Proofing Language drop down value from the Language menu option.

This would display the following Language window. Un tick the check box with label as Do not check spelling or grammar and click Ok button to confirm and save the changes.

This would start highlighting the spelling and grammar errors in the sentence.

If this did not solve the problem then probably you check by enabling auto spell check feature

Find out character count Microsoft Word document

September 11, 2014 By Ravi Shankar 3 Comments

Microsoft Word users can find out character count of a document using the option available as part of the Review menu.

Find out character and word count in Word 2013, Word 2010 and Word 2007

Click the review menu and navigate to Proofing section then click the Word Count option.

This should display the following Word Count Statistics along with Characters (no spaces) and Character (with spaces) details. If you are interested to find out only the Characters Count of certain paragraph then all you need to do is Select the Paragraph before clicking the Word Count option.

If you only want to see the number of words in the document then the quickest way to do this is by checking the Status bar.

The status bar in Word 2013 would by default display the Word Count and in case if it not displayed then right click on the Status bar and choose the Word Count in Customize Status Bar menu list.

Also See: How to find word count of an email message in Outlook