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Prevent automatic insertion of current date in Word

October 13, 2015 By Ravi Shankar 9 Comments

This is in reference to a query posted by one of the blog reader on “how to prevent the date field getting automatically updated with the current date in a Word document. We had already seen the steps required to insert current date or modify date format for the date in Word 2016, 2013 & 2010. Similarly you can stop Word from the changing the date to the system date by following the below simple steps

Step 1: Open the document with the date field.

Step 2: Select the date field then click the Insert menu and navigate to Text section.

Step 3: Click the Date & Time option available under Text section.

Step 4: In the Date and Time window, un mark the check box with label as Update automatically then click OK button to confirm and save the changes.

By this way Word users can stop automatic update of date field to the current date.

How to create timeline using Word

October 6, 2015 By Ravi Shankar Leave a Comment

Word 2016, 2013 & 2010 have a feature that helps users to create timeline in a Word document. Listed below the steps that can be followed for creating a timeline.

Step 1: Navigate to Insert menu, click the SmartArt option under Illustrations section

Step 2: This would display the following Choose a SmartArt Graphic window as shown below.

Step 3: Click the Process section then scroll down and select a timeline option.

You can either select Circle Accent Timeline or Basic Timeline.

Step 4: A window for typing the timeline text will be displayed along with the Timeline as shown below. This window allows you to type the text for the timeline.

For example if you wanted to make a timeline for Word Cup T20 Cricket Winners.

A finished timeline will look as shown below.

Insert PDF file in to word document in Word 2013 & Word 2010

September 15, 2015 By Ravi Shankar Leave a Comment

This tutorial provides the instruction for inserting the content of PDF file in to a word document in Word 2013 & Word 2010. Please note that this feature in Word 2010 has limitation and will insert only the first page of the PDF file in to Word document.

Click the Insert menu in Word then navigate to Text section. Click the down arrow available for Object and select Object from the drop down list.

In the following Object dialog, navigate to Create from file tab.

Then click the browse button and select the PDF file that needs to be inserted and click the OK button.

This would insert the first page of the PDF document in to the Word document.

If you want a link to be created to PDF document then mark the check box with label as Link to file. Checking Display as icon would insert an icon with link to the PDF file a shown below.

Different page size in the same document in Word 2013 & Word 2010

June 15, 2015 By Ravi Shankar 2 Comments

This post is in reply to a query posted by a blog reader that

Is it possible to set a different page size, for one page, within a document of another page size. I have a multipage document in A4, I want to insert an A3 page size in the middle in landscape orientation, so I can fit a drawing onto the page.

Word 2013 & Word 2010 allows users to have different page size in the same document using Section. We had already seen how to use Section break for removing page number from selected pages. And now to have A4 and A3 page size, follow the below mentioned steps.

Step 1: Open the Word document for editing.

Step 2 : Navigate to the page below which you want to insert A3 page.

Step 3: Select Page Layout from the menu then click the Breaks option under Page Setup.

Step 4: From the drop down, select Next Page under Section Breaks.

Step 5: After the new page has been inserted, click the Size option under Page Setup and select A3 from the list of available page sizes.

By this way Word 2013 and Word 2010 users can have different page sizes in the same document.

Password protection in PowerPoint 2013 and PowerPoint 2010

May 29, 2015 By Ravi Shankar Leave a Comment

The tutorial explains the different ways to password protect a presentation file in PowerPoint 2013 and PowerPoint 2010. You can password protect a presentation in PowerPoint 2013 and PowerPoint 2010 by the following ways

1. Using Info Menu

Click File menu followed by Info and then navigate to Permission section.

Click the down arrow available below the Protect Presentation option and select Encrypt with Password from the drop down list.

This would display the following Encrypt Document window. Enter the password for protecting the file and click OK to save the changes.

Repeat the same as Encrypt Document window for the Confirm Password window as well.

A password protected presentation will be highlighted as shown below.

2. Using File –> Save As

The other alternate way to protect a presentation file is to use the General Options same as password protection of a PowerPoint 2007 presentation. Click the File mu then the Save As option. In the Save As dialog box, select General Options available as part of tools drop down list.

Using the General Options, you can set password to open as well as password to modify a PowerPoint presentation file. After entering the required details, click OK to confirm and save the changes.

To remove password protection for a presentation, Navigate to Protect Presentation section as discussed earlier and select the Encrypt Password from the list. Now clear the password that was already set for the Presentation then click OK to confirm the changes.

Find out character count Microsoft Word document

September 11, 2014 By Ravi Shankar 3 Comments

Microsoft Word users can find out character count of a document using the option available as part of the Review menu.

Find out character and word count in Word 2013, Word 2010 and Word 2007

Click the review menu and navigate to Proofing section then click the Word Count option.

This should display the following Word Count Statistics along with Characters (no spaces) and Character (with spaces) details. If you are interested to find out only the Characters Count of certain paragraph then all you need to do is Select the Paragraph before clicking the Word Count option.

If you only want to see the number of words in the document then the quickest way to do this is by checking the Status bar.

The status bar in Word 2013 would by default display the Word Count and in case if it not displayed then right click on the Status bar and choose the Word Count in Customize Status Bar menu list.

Also See: How to find word count of an email message in Outlook

How to find word count in Google Docs Document

August 9, 2011 By Ravi Shankar Leave a Comment

Word count in a Google Docs document can be found using the menu option available as part of Tools menu. The Word Count window provides count of pages, Words, Characters (no spaces), Characters (with spaces).

If you want find the Word Count in document, click on the Tools menu and then select Word count from the list of available menus.

This would display the Word Count window with the following information.

You can also find count of words for the given selection and the result will be displayed under the Selection column.

del.icio.us Tags: Google Docs,Document,Word Count,Pages,Characters

How to password protect a Open Office document

September 8, 2010 By Ravi Shankar 6 Comments

OpenOffice document can be password protected using the Save As option. Click the File menu –> Select Save As option. This would display the following Save As dialog box.

Enter the file name for the document and mark the checkbox with label as Save with password and Click the Save button. This would now prompt the user to Enter the Password to protect the OpenOffice document.

After entering the password, click the Ok button to confirm the changes.